Operational Coordinator

2 weeks ago

Perth, Western Australia beBeeAdministrative Full time $50,000 - $70,000
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Operations team in Perth, Australia.

The successful candidate will be responsible for coordinating and overseeing day-to-day operational administrative activities. This includes providing administrative support to various departments, contractors, clients, and visitors.

Key Responsibilities
  • Provide high-level administrative support to ensure smooth workflows and efficient operations.
  • Assist in preparing, adjusting, and revising daily production schedules as required, communicating any changes to relevant departments accordingly.
  • Assist in tabulating and reconciling daily forecasts, actual orders, stock-on-hand inventory, and actual production volume across all customers.
  • Liaise with internal stakeholders to ensure seamless communication and coordination.
  • Manage front-end communication with visitors and clients at Reception, maintaining a professional and welcoming environment.
  • Maintain databases and track important deadlines to ensure timely completion of tasks.
  • Process cash sales and staff sales, if applicable.
  • Raise purchase orders for maintenance and production.
  • Perform other administrative duties to support the Operations Manager and Office teams as required.
Requirements
  • Experience in database management with proficiency in Microsoft Office Suite (Advance Word & Excel).
  • Strong communication and interpersonal skills to effectively interact with internal and external stakeholders.
  • High attention to detail, focus, and reliability to manage multiple tasks and deadlines.
  • Ability to present professionally when liaising with internal and external stakeholders.
  • Approachable and helpful attitude with a positive and proactive mindset.

The ideal candidate should possess excellent time management and organizational skills, be able to work independently and as part of a team, and be proficient in Microsoft Office applications.

Schedule
  • Full-time
Job Type
  • Permanent

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