Program Coordinator

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $45,000 - $60,000
Job Title: Program Coordinator

NYU Sydney seeks a highly skilled and motivated individual to support the delivery of high-quality programs and services to our students, staff, and faculty. The successful candidate will provide administrative support to Operations, Academic Programs, and Student Services.

Key Responsibilities:
  • Provide broad support as part of a team whose mission is to ensure the effective delivery of a first-rate study abroad experience.
  • Maintain high level of discretion and confidentiality in handling sensitive information.
  • Liaise with external vendors and service providers to arrange logistical arrangements.
  • Assist with payments, processing of invoices, and financial reconciliation.
  • Regularly update and maintain NYU Sydney Google calendars, Google Drive, and Groups.
  • Manage online student resources and assist with special projects and other duties as needed.
Academic Programs Support:
  • Set up academic course folders in Google Drive and upload course syllabuses to shared folders.
  • Book tickets and transport for field trips and assist with student supervision.
  • Send weekly newsletters to faculty summarizing key information about each course.
  • Identify required texts from syllabus documents and arrange their provision through NYU Bookstore or Global Academics team.
  • Attend training sessions for using NYU's student information system (Albert), Learning Management System (Brightspace), and other platforms as necessary.
Student Programming and Events:
  • Assist in all aspects of student life programming and implementation, including occasional overnight travel as chaperone.
  • Assist with student arrival and departure procedures.
  • Prepare weekly student communications and newsletters.
  • Assist with photography and videography for promotional materials.
  • Participate in planning, implementation, and management of conferences, meetings, and special events.
Requirements:
  • Must possess legal entitlement to live and work in Australia.
  • Must possess or be pursuing Bachelor's degree in a related field (e.g. Education, International Affairs) or equivalent.
  • Should have experience in the international education sector.
Preferred Skills:
  • Experience in office administration roles.
  • Ability to learn and excel in a broad range of duties and responsibilities.
  • Solid organizational and administrative skills, with a proven ability to prioritize projects.
  • Excellent intercultural and interpersonal communication skills.
  • Attention to detail.
  • Proven writing and editing skills, including the ability to draft effective memos & letters.

Applications for this position must be made via the NYU portal. Any general enquiries can be directed to the relevant department.

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