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Events Coordinator

2 months ago

Brisbane, Queensland, Australia Herbert Smith Freehills Full time

About Herbert Smith Freehills

As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

The Opportunity

We have an exciting opportunity for an experienced Events Coordinator to join our team on a 12 month parental cover contract. This position is a part-time, 3 days per week.

As Events Coordinator for our Brisbane office you will deliver and manage client and major staff events. Acting as a trusted adviser to the Partners, it is an exciting opportunity for an experienced events professional to showcase their innovation, creativity and events expertise, while having the opportunity to connect with other Business Development and legal professionals within the firm.

Day to day you will be responsible for:

  • Project management and delivery of client and key staff events by identifying client requirements and objectives, risks associated with the event and providing expert recommendations to ensure delivery of events meet clients' objectives.
  • The preparation and management of annual budgets for client and staff events, in addition to individual budgets per event to ensure all events are delivered within budget and there is efficient utilisation of available resources and that supplier agreements are maximised.
  • Maintaining industry knowledge and market trends.
  • Management of suppliers/vendors.
  • Providing advice relating to the BD and Client Strategy program by keeping up to date with the firm's client strategy to ensure recommendations and event objectives remain supportive of relevant strategies.
  • Ensuring that all events and duties are carried out in compliance with internal policies and regulatory requirements.

To be successful in this role you will:

  • Enjoy problem-solving and thrive in a fast-paced environment.
  • Have the ability to build strong relationships with colleagues and stakeholders at all levels of the business.
  • Have prior experience in the end-to-end management and delivery of events (in person and virtual/hybrid).
  • Have a proven ability to work to a client brief and defined objectives, to deliver strategically aligned events.
  • Have the ability to deliver innovative and creative concepts and to translate external trends and opportunities into events.
  • Have the ability to negotiate with specialist suppliers.
  • Have demonstrates financial awareness and the ability to work within a budget.
  • Have the ability to identify and deliver high standards of hospitality service, with the confidence to foresee issues and address them proactively.
  • Have proven ability to think ahead, and to work under pressure to meet deadlines, with capacity for flexibility in working hours.
  • Have prior experience with CRM (InterAction) and HTML email distribution software would be advantageous.
  • Hold formal event management qualifications (preferred)

The team

Our National Events team work under the Business Development umbrella to create and deliver memorable client events and learning opportunities, with the client experience always in mind.

As part of the broader Business Development team, you will play a valuable role in contributing to the firm's success and helping to achieve its objectives.

If you're a commercially minded individual with a passion for events and improving the client experience in a professional services environment, you could be just what we're looking for.

What We Offer

  • We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. We are dedicated to creating an exceptional experience for our clients and we value empathy, simplicity and commerciality.
  • At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
  • People join us to develop their careers and themselves. To support this we provide contemporary tailored learning programs, regular career conversations and a culture of feedback.
  • At Herbert Smith Freehills we value flexibility. For most roles, we work an average of 60% of the time in the office, taking into consideration individual, team, client and learning needs.
  • To view our benefits in Australia, please ()