Senior Administrative Assistant

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministration Full time $81 - $91

We are seeking a dedicated and detail-oriented individual to fill the role of Administration Support Officer. The successful candidate will provide high-level administrative support across key operational and engineering functions.

Key Responsibilities:
  • Perform administrative duties including document control, record keeping, scanning, and courier coordination.
  • Create and manage purchase requisitions and orders in Oracle and Maximo systems.
  • Assist with the onboarding of new hires, arranging site access, PPE, and workstations.
  • Maintain SharePoint document control and generate reports using Excel and Visio.
  • Support key leaders with site visit coordination, stakeholder communications, and event logistics.
  • Contribute to engineering and operations reporting, including daily KPIs and monthly submissions.
Qualifications and Requirements:
  • A minimum of 3 years' experience in an administrative support or terminal operations role is preferred.
  • Strong Microsoft Office skills with demonstrated Excel, Outlook, and Visio proficiency.
  • Experience with CMMS (e.g., Maximo) and procurement platforms (e.g., Oracle) is highly regarded.
  • Ability to prepare reports, manage workflows, and maintain accurate documentation.
  • Knowledge of purchasing, receiving, and invoicing processes.
  • Well-developed verbal and written communication with a customer service focus.
  • Proven ability to multitask and prioritize in a fast-paced environment.
Requirements:
  • A bachelor's degree in Business Administration or related field.
  • Excellent organizational and time management skills.
  • Ability to work independently and as part of a team.
  • Flexibility to adapt to changing priorities and deadlines.
Benefits:
  • A competitive salary and benefits package.
  • Ongoing training and development opportunities.
  • A dynamic and supportive work environment.

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