Senior Administrative Assistant

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $87,654 - $123,456
About the Role

This is a high-level opportunity to provide administrative and organizational support to a senior executive.

Key Responsibilities
  • Manage executive calendars and schedules, coordinate business appointments, and organize meetings
  • Act as a liaison between the executive and internal/external stakeholders, assisting with correspondence, monitoring inquiries, prioritizing, and following up on requests
  • Organize and coordinate meetings, prepare agendas and actions in alignment with current business activities, and take minutes for follow-up
  • Assist in analyzing data and preparing confidential documents, correspondence, communications, presentations, spreadsheets, papers, and reports on behalf of the executive
  • Support the executive in various projects and initiatives, working closely with leadership to ensure delivery of key priorities
  • Manage travel logistics, including booking flights, accommodations, and transportation for the executive
  • Handle sensitive information with confidentiality and discretion, ensuring the privacy and security of company and personal data
  • Assist in the day-to-day operations of the office, collating and reconciling evidence to support expense claims in accordance with standard processes and providing monthly expense reports and budget confirmations and commentary
About You

We're looking for someone with:

  • Excellent verbal and written communication skills, capable of communicating with clarity, impact, and influence
  • High attention to detail, completing tasks with thoroughness and accuracy, and the ability to quickly identify errors or inconsistencies within information
  • Ability to plan and prioritize effectively, problem solve, organize tasks, and manage competing resources and demands
  • Demonstrated proficiency in navigating a fast-paced environment, with the capability to efficiently manage and prioritize multiple tasks, ensuring seamless support and adaptability in dynamic situations
  • A passion for leveraging emerging technologies to stay ahead in a rapidly evolving digital landscape
  • Experience providing administration and coordination support, in a corporate environment

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