Document Custodian

1 week ago

Melbourne, Victoria, Australia beBeeArchivist Full time $67,000 - $83,000
Job Description

As a Vocat Archivist, you will play a pivotal role in the Magistrates' Court of Victoria by overseeing the appraisal and retention of documents held in onsite and offsite storage. You will utilize your expertise to make informed recommendations on their suitability for retention or disposal, ensuring compliance with the Records Disposal Authority (RDA) PROS 04/08.

The successful candidate will be responsible for preparing court files for retention, transfer, or disposal as directed by the relevant Registry Manager, Senior Tribunal Officer, VOCAT Transition Lead, or the VOCAT Principal Registrar. This includes documenting and consolidating retention and disposal records according to relevant protocols and utilizing correct systems.

You will undertake extensive data and information collection and analysis to identify requirements and gaps relating to the scope of work. Your advice and recommendations will inform the implementation of necessary activities.

Additionally, you will conduct research on issues related to the retention of legal documents and files. This may involve seeking advice from judicial officers, the Public Records Office of Victoria (PROV), and other jurisdictions and stakeholders, including the Magistrate Court of Victoria.

In collaboration with the VOCAT Transition Lead and Manager of Information of Records (MCV), you will monitor risks and issues related to the transition to FAS, VOCAT Archiving File Management (VAFM) Project, and VOCAT Backlog Strategy (VBS) Project.

A key aspect of this role is building and maintaining effective and collaborative relationships with internal and external stakeholders. Other duties will be assigned commensurate to the skills and classification level of the role.

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