Administrative Support Coordinator

4 days ago

Ryde, Australia beBeeFacilities Full time $75,000 - $105,000

We are looking for a skilled Facilities Admin Support professional to join our team.

About the Role

This is an exciting opportunity for a highly organized and detail-oriented individual to provide administrative support to our facilities team. As a Facilities Admin Support, you will be responsible for managing the office reception desk and facility infrastructure, ensuring that all aspects of the front desk are handled in a professional and friendly manner.

  • Answer the telephone and greet company visitors.
  • Maintain and report commercial office facilities related information and systems.
  • Manage state commercial office facilities activities - mail and parcel management, lockers, car parking, security management, contractor management.
  • Assist with booking and setting up meeting rooms, including refreshments and equipment setup if required.
  • Maintain office records and update administrative databases and spreadsheets.
  • Organize catering for office meetings, training and events as required.
  • Manage commercial office finance related activities – budget, POs, invoices and reports.
  • Order and maintaining stationery and office supplies, including for kitchen and other common facility areas.
  • Provide facility orientation to new staff members as needed.
  • Provide office administrative support to local stakeholders.
  • Ensure a safe working environment in accordance with the relevant Occupational Health and Safety (OH&S) legislation.
  • Emergency warden for commercial office.
  • Observe all health and safety policies and procedures and take all reasonable care that actions or omissions do not impact on the health and safety of others.
Requirements

To be successful in this role, you will need:

  • A minimum of 4 years of relevant experience.
  • Strong communication skills.
  • Strong customer service skills.
  • Attention to details.
  • Previous administration/facilities experience.
  • Ability to build strong customer relationships throughout a customer organization, at all levels.
  • Experience in a "team oriented" environment.
  • Computer literacy including sound knowledge of the Microsoft Office software products.
  • Experience in pharmaceutical or medical devices industry is preferred.
  • Sound working knowledge of WHS (Workplace Health & Safety) / Risk Management / Workers Compensation legislation and Principles.
Benefits

We offer a competitive salary and flexible benefits package, designed to support you at every career and life stage.

About Us

We are a global healthcare technology leader, committed to alleviating pain, restoring health and extending life for millions of people worldwide.

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