Administrative Manager

2 days ago

Ryde, Australia beBeeOffice Full time $76,960 - $81,220
Job Title: Office Administrator

We are seeking an experienced and skilled office administrator to oversee the daily operations of our administrative functions.


About the Role:
  • Manage all administrative operations to ensure business continuity.
  • Maintain accurate financial records, including accounts payable/receivable, job costing, supplier invoices, and preparation of documentation for accountants.
  • Process payroll and handle employee records, entitlements, and leave management in compliance with employment standards.
  • Coordinate procurement of materials, equipment, and office supplies; maintain relationships with suppliers and negotiate terms where appropriate.
  • Prepare and maintain safety documentation, including SWMS (Safe Work Method Statements), and monitor compliance with workplace health and safety standards across projects.
  • Liaise with project managers and site supervisors to support operational planning, budget tracking, and client invoicing.
  • Support the leadership team with reporting, document preparation, and communication with clients and stakeholders.
  • Maintain and improve digital and physical filing systems to ensure accessibility and security of records.
  • Assist with onboarding of new staff and contractors, providing guidance on company policies and WHS procedures.
  • Organise meetings, manage calendars, and coordinate communication flow between departments and external parties.
  • Prepare presentations, reports, and professional documentation to support business development and project management activities.

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