Facilities Support Specialist
5 days ago
As a dedicated support specialist, you will play a pivotal role in ensuring the seamless operation of on-site facilities teams.
Your key responsibilities will include lease and partnership contract administration, financial transaction monitoring, property risk management, preventative maintenance, and landlord & facilities administration.
You will have the opportunity to work closely with our National Property & Facilities Manager and facilities team to deliver high-standard support services.
This is an exceptional chance to utilize your exceptional attention to detail, thoughtful approach, and high level of professionalism and confidentiality to drive results.
Key Responsibilities- Monthly rent and cashflow reconciliation and verification of rents, outgoings, and ancillary charges under our leases, partnerships, and service contracts;
- Implementation of risk management processes for critical lease/contract obligations to our landlords and partners;
- Issuing notifications and following up on necessary remedial actions where our landlords and partners do not fulfil their obligations under our leases, partnerships, and service contracts;
- Working with the Chief Property Officer on the handover of new sites and the creation of property risk management regimes for those new sites;
- Creating and tracking workflows to ensure robust preventative maintenance regimes are implemented;
- Risk and compliance management of all contractors, trades, consultants that work across our portfolio;
- Maintaining Risk and WHS assessments for each asset in the portfolio;
- Preparation of annual budgets in conjunction with the National Property & Facilities Manager and the Chief Property Officer;
- Working with the facilities team on new site setup and documentation requirements;
- Maintaining the organisation of all key property information;
- Escalation of issues to the National Property & Facilities Manager where necessary.
Our core values are Collaboration, Accountability, Resourceful Adaptability, and Beyond Profit. If you embody these values, we'd love to hear from you.
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