Administrative Professional

5 hours ago

Melbourne, Victoria, Australia beBeeAdministration Full time $90,000 - $120,000
About This Opportunity

Our organisation seeks a highly skilled administrative professional to provide critical support to our Distribution Centres (DCs). The successful candidate will be responsible for ensuring the smooth operation of daily activities, requiring excellent organisational and time management skills.

Main Responsibilities:
  • Financial Management: Manage financial processes across all DCs, including processing invoices, maintaining accurate records, and coordinating vendor setup and cost centre coding.
  • Communication and Enquiries: Handle internal and external enquiries, providing timely support to staff and managing DC-wide communications.
  • Administrative Tasks: Perform general administration duties such as data entry, KPI reporting, contract labour timesheets, and coordinating visitors and stationery.
  • Safety and Compliance: Maintain MYOSH safety records, training matrices, and safety documentation to ensure compliance with regulatory requirements.
  • Site Events and Logistics: Organise site events, celebrations, catering, and monitor warehouse consumables and ad hoc purchases.
  • Facility Management: Oversee facility management tasks, contractor bookings, meeting room coordination, and asset service records.
  • Security Systems: Manage security systems, including access passes, user creation, and audits for staff and contractors.
  • Team Leadership: Lead a team of two administrative staff, providing full support to the DC manager and site leaders.

The ideal candidate will possess excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment. They should be proactive, self-motivated, and able to adapt to changing priorities.

Requirements and Qualifications
  • Education: Relevant tertiary qualification or equivalent experience.
  • Skills: Strong organisational and time management skills, excellent communication and interpersonal skills, proficiency in relevant software applications.
  • Experience: At least 2 years' experience in an administrative role, preferably in a similar industry.
Benefits and Advantages

This role offers a competitive salary package, opportunities for professional growth and development, and a dynamic work environment.

Additional Information

Applicants should have a valid driver's license and be willing to work varied hours, including weekends and public holidays.

  • Administrative Professional

    1 day ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $85,238 - $97,906

    Administration Officer RoleWe are seeking a highly motivated and organized Administration Officer to join our team. The successful candidate will be responsible for providing administrative support, maintaining accurate records, and ensuring seamless day-to-day operations.About the RoleThis is an exciting opportunity to work in a dynamic environment and...

  • Administrative Professional

    2 days ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $68,000 - $82,000

    Job DescriptionAs a highly organized and detail-oriented professional with a passion for administration, you will thrive in this dynamic role.This position involves working alongside another team member responsible for reception, processing enrolments and completions for both accredited and non-accredited training.We are seeking a dedicated administrative...

  • Administrative Professional

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $85,238 - $97,306

    Job Title: Accounts and Administration OfficerWe are seeking an experienced professional to provide administrative support for the day-to-day financial operations.About This Role:This is a fantastic opportunity to make a real impact in a dynamic environment.You will work collaboratively with a passionate team dedicated to excellence in early childhood...

  • Administrative Professional

    2 days ago

    Melbourne, Victoria, Australia beBeeAdministration Full time

    Senior Administration PositionWe are seeking a highly skilled Senior Administration Officer to join our team. This role will support the smooth operation of our dealerships and deliver exceptional service to our valued customers.This is an excellent opportunity for a detail-oriented individual to develop their career in a dynamic and supportive environment....

  • Administrative Professional

    1 day ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000

    We are seeking a skilled professional to assume a pivotal administrative role within our organization.Key Responsibilities:Office Management: Accounts payable, procurement, petty cash management, event planning, and meeting coordination.To succeed in this position, you will need:Excellent computer proficiencySuperb communication and interpersonal skillsThe...

  • Administration Professional

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $64,900

    Administration Officer PositionWe are seeking a motivated and enthusiastic individual to fulfill the role of Administration Officer.The position is based at our office with a work-from-home option available, working 9am - 5pm, 4 days per week.Key Responsibilities:Provide customer service excellenceLiaise with clients, families, care staff, and external...

  • Administrative Professional

    2 days ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $90,000

    Job OverviewOur organization is seeking an Administrative Professional to join our team. The successful candidate will be responsible for performing a range of administrative, reception and clerical tasks to support the day-to-day function of our clinics and health service.Key Responsibilities:Reception duties including answering phone calls, greeting...

  • Administrative Professional

    2 days ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $80,000 - $100,000

    Job Title:We are seeking an administrative professional with exceptional organizational skills to join our team.Responsibilities:Onboarding: Coordinate the new employee onboarding process, ensuring a seamless transition for both employees and contractors.Schedule and conduct inductions for new starters, providing them with the necessary tools and information...

  • Contract Administration Professional

    1 day ago

    Melbourne, Victoria, Australia beBeeAdministration Full time

    Job Title: Contract Administration Professional">">Description: We are seeking a skilled and experienced Contract Administration Professional to join our team. As a key member of our contract management team, you will be responsible for administering contracts, managing risks, and ensuring compliance with company policies and procedures.">">">Administer...

  • Administrative Support Professional

    2 days ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time

    Administrative Support ProfessionalWe are seeking an experienced Administrative Support Professional to provide high-level administrative support to our Client Services department.The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.Responsibilities:Provide...