Executive Support Professional

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $120,000

We are seeking an experienced Senior Executive Assistant to provide high-level administrative support to our leadership team. This role requires exceptional organizational and time management skills, as well as the ability to multi-task and prioritize tasks effectively.

Key Responsibilities

  • Provide professional administration of a confidential and sensitive nature.
  • Manage calendars for senior executives, including scheduling appointments, confirming meetings, and coordinating with other assistants and stakeholders as required.
  • Regularly coordinate meetings and conference calls.
  • Organize complex international travel itineraries and arrangements.
  • Field telephone calls.
  • Screen and act upon all email communications (both internal & external).
  • Handle confidential documentation and correspondence as requested.
  • Monthly reconciliation of expenses.
  • Liaise with international offices, clients, and external partners.

Requirements

  • 10+ years of experience working with senior-level executives providing exceptional administrative support in a dynamic environment.
  • Superior communication and interpersonal skills.
  • High level of professionalism.
  • Experience interacting with executives, professionals, and/or clients.
  • Ability to multi-task and prioritize time-sensitive work.
  • Exceptional time management and organizational skills.
  • Advanced knowledge of Microsoft Office.
  • Ability to work well in a collaborative team environment.

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