Executive Support Professional

2 hours ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000

We're seeking a highly organized professional to provide exceptional executive support to our Principal and help keep a dynamic College running smoothly.

About the Role

As an Executive Assistant, you will be responsible for managing the Principal's calendar, inbox, and daily workflow. You will also triage issues, draft responses, and prepare briefings to ensure meetings, communications, and events go off without a hitch.

Key Responsibilities
  • Executive Support and Prioritization:
    • Manage the Principal's schedule and ensure timely appointments;
    • Draft and edit correspondence, reports, and presentations;
    • Coordinate logistics and arrangements for events and meetings.
  • Governance & Meetings:
    • Prepare agendas, assemble papers, and record accurate minutes for key forums;
    • Track actions to completion and follow up with stakeholders.
  • Professional Correspondence & Stakeholder Care:
    • Draft and proofread communications for internal and external audiences;
    • Liaise discreetly with parents, staff, partners, and community representatives.
  • Events & Protocol:
    • Support Principal-hosted events and engagements, including logistics, protocols, and guest liaison;
    • Arrange travel and itineraries as needed.
  • Office Excellence:
    • Maintain confidentiality and data integrity across all activities;
    • Uphold professional standards for records, files, and information flow.
About You

You are poised, discreet, and proactive – an experienced Executive Assistant who thrives on keeping many balls in the air (and rarely drops one).

You will bring:

  • Significant recent experience as an Executive Assistant supporting a CEO/Principal or senior executive in a complex, high-visibility environment;
  • Demonstrated discretion and sound judgement handling sensitive information and matters of a confidential nature;
  • Exceptional attention to detail in drafting, formatting, and quality assuring documents, agendas, minutes, and presentations;
  • Outstanding organisation and follow-through – able to manage competing deadlines and anticipate needs;
  • Strong communication skills (written and verbal) with a warm, professional style;
  • Previous experience in a school would be highly regarded;
  • Advanced Microsoft 365 skills (Outlook, Word, PowerPoint, Teams/SharePoint); confident with document templates and minute-taking;
  • Alignment with the values and ethos of a Catholic school in the Augustinian tradition;
  • Eligibility to obtain a paid Working with Children Check.

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