Administrative Coordinator

1 week ago

Melbourne, Victoria, Australia beBeeSupport Full time $70,000 - $95,000

We are seeking a highly skilled Project Support Officer to join our team at Heaton Rail Pty Ltd.

Job Description

The successful candidate will play a key part in keeping Melbourne's railways reliable and efficient.

Main Responsibilities
  • Provide administrative support to project personnel, including preparing reports, managing calendars, and coordinating meetings.
  • Collaborate with internal and external stakeholders, including project managers, engineers, and customers.
  • Prepare work and purchase orders as requested, and invoice for the receipt of goods/services.
  • Manage document control processes, ensuring accurate version control, proper filing, and timely retrieval of information.
  • Assist with administration of safety audits, ensuring compliance with established safety standards.
Requirements
  • Degree or diploma in business administration, project management, engineering, or a related discipline.
  • Demonstrated experience working in a similar role, such as a Project Officer, Engineer, or Manager.
  • Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, Teams).
  • Good written and spoken English language skills, with the ability to interface with stakeholders at all levels.
  • Experience within the heavy industry space is beneficial, particularly in rail, automotive, defence, manufacturing, mining, oil & gas, and aerospace.
About Us

Heaton Rail undertakes work both locally and internationally for some of the world's best rail companies that make a positive difference to millions of people's lives every day.

We help our clients do more, faster and better by connecting them with bright and passionate engineering, management, and specialist talent in the fastest way possible.

At Heaton Rail, our people and talent network are truly our most important resource.

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