Senior Corporate Secretary

2 weeks ago

Brisbane, Queensland, Australia Hudson Australia Full time

Job Opportunity:

We are seeking an experienced Senior Corporate Secretary to join our team at Hudson Australia.

About the Role:

This is a fantastic opportunity for a skilled Executive Assistant looking to take their career to the next level. As a Senior Corporate Secretary, you will play a key role in supporting the Company Secretariat team and ensuring the smooth operation of board and committee activities.

Your Responsibilities:

  • Company Secretarial Support:
    • You will manage board and committee invites, action items, and forward planners, ensuring all necessary information is up-to-date and easily accessible.
    • Drafting agendas, minutes templates, and reports for Board and Committee meetings requires attention to detail and strong communication skills.
    • Coordinating and distributing Board and Committee packs using Diligent is a critical aspect of this role, requiring organisational and time-management skills.
    • Completing post-meeting tasks, such as updating registers and records, ensures accuracy and compliance.
  • Meeting Logistics:
    • You will assist the Board Executive Liaison with scheduling and organising meetings, ensuring seamless execution and minimal disruptions.
    • Providing day-of support to ensure all meeting logistics are in place requires a keen eye for detail and excellent problem-solving skills.
    • Coordinating travel, calendar bookings, and accommodation for Board members demands flexibility and adaptability.
    • Processing expenses and handling credit card reconciliations promptly maintains transparency and accountability.
  • Administrative Support:
    • Managing diaries, including scheduling for the Head of Company Secretariat, requires strong organisation and prioritisation skills.
    • Coordinating Director and Committee Advisor inductions and training sessions promotes knowledge sharing and best practices.
    • Maintaining statutory records and submitting ASIC lodgments ensures regulatory compliance and adherence to industry standards.
    • Ensuring up-to-date content on the website and intranet for the Company Secretariat maintains visibility and accessibility.
  • Compliance and Documentation:
    • You will assist with Fit and Proper Assessments and maintain related records, ensuring accurate and compliant documentation.
    • Facilitating document execution processes (e.g., via DocuSign) requires proficiency in electronic signature tools and systems.
    • Responding promptly to auditor, regulatory, and other information requests demonstrates a commitment to transparency and responsiveness.
    • Maintaining and updating procedures, checklists, and registers ensures accuracy and consistency across the Company Secretariat team.

About You:

To succeed in this role, you will require proven experience as an Executive Assistant or in a similar role supporting Boards and Committees. Your understanding of corporate governance and company secretarial duties should be robust, with excellent administration and organisational skills.

A high degree of proficiency with board management software (e.g., Diligent) and document execution tools (e.g., DocuSign) is essential, along with exceptional written and verbal communication skills and a keen eye for detail.

As a proactive problem-solver with strong decision-making skills, you will thrive in this dynamic environment and contribute to the success of our team at Hudson Australia.

The estimated salary for this role is AU$80,000 - AU$110,000 per annum, depending on location and experience.

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