Senior Corporate Governance Professional

3 days ago

Sydney, New South Wales, Australia beBeeBusiness Full time $90,000 - $120,000
Company Secretarial Manager Job Description

This role is a contract opportunity that covers maternity leave of team members. The successful candidate shall oversee and supervise company secretarial services to clients, ensuring the quality of work and coordinating board meetings (including preparation of minutes). The Assistant Manager shall collaborate closely with the team on daily activities for all company secretarial related matters, including company formation, maintaining governance structures, completing statutory filings, and non-statutory and compliance related matters.

  • Client Management and Client Service
    • The Company Secretary will be responsible for managing company registers, preparing and lodging ASIC forms, drafting resolutions and other statutory documents, monitoring ASIC debt status and ensuring compliance with corporate governance standards.
    • The candidate will coordinate and lodge forms with ASIC for changes of company details, ensuring timely and accurate submissions.
    • They will prepare and organize meeting packs for board meetings and committees, ensuring consistency, clarity, and high-quality materials
    • Deliver exceptional client service by addressing their inquiries promptly and professionally
    • Oversee all requested tasks and responsible for a portfolio of clients, handling a wide range of company secretarial related duties including but not limited to:
    • Company incorporation and deregistration
    • Preparation of minutes, resolutions and attending client meetings
    • Updating and maintaining statutory filings and corporate records
    • Changes in shareholdings and directorships
    • Provide advisory service to clients on company secretarial matters
    • Handle non statutory matters such as due diligence on clients and opening of bank accounts etc.
  • Compliance
    • Obtain necessary KYC documents for internal onboarding processes and periodic reviews
    • Assist in the periodic compliance review of companies and trusts, ensuring adherence to all relevant frameworks and regulatory requirements
    • Monitor the overall set-up/acceptance process of new clients
    • Actively monitor transactions of the companies in the portfolio
    • Monitor and ensure progress of internal compliance obligations of the team to be reported to local/group compliance on a regular basis
    • Ensure compliance with up-to-date legal and regulatory standards
  • Team Management
    • Supervise, guide and support the team to provide professional company secretarial services to clients
    • Enhance company secretarial practical skills in the team
    • Provide technical training and share knowledge to team members

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