Administrative Assistant

2 weeks ago

Sydney, New South Wales, Australia Herbert Smith Freehills Full time
About Herbert Smith Freehills

We are one of the world's leading law firms, advising numerous prominent organisations across major regions. With over 5,000 professionals, including 3,100 lawyers and 2,000 business services experts, we operate from a global network of offices. Our firm provides premium quality, full-service legal advice, playing a central role in the new global business landscape.

Job Summary

We seek an experienced Administrative Assistant to support our practice groups and ensure seamless performance. The successful candidate will provide timely and accurate assistance, manage competing priorities, and deliver high-quality work under pressure.

Key Responsibilities
  • Support Legal Assistants with administrative tasks, ensuring timely and accurate completion.
  • Manage multiple deadlines, prioritise tasks, and negotiate alternative timeframes as needed.
  • Liaise with business services and other teams to coordinate urgent mail and courier requests.
  • Prepare files for archiving and manage file returns and retrievals in accordance with firm guidelines.
  • Assist with internal and external events and functions.
Requirements
  • Demonstrated attention to detail and enthusiasm for proactive work.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Strong time management and organisational skills, with ability to prioritise tasks across multiple projects.
  • Effective written and verbal communication skills, with ability to build relationships with stakeholders.
Benefits
  • A competitive salary range of AU$70,000 - AU$90,000 per annum, depending on experience.
  • A supportive and inclusive work environment, valuing diversity and promoting equal opportunities.
  • Ongoing learning and development opportunities, tailored to individual needs and career goals.
  • A comprehensive wellbeing program, prioritising mental health and employee satisfaction.
  • An attractive benefits package, including 26 weeks paid parental leave and a holistic wellbeing fund.
About the Role

This is a full-time position based in Sydney, with a maximum term contract. We encourage applications from diverse candidates, including those from First Nations, LGBTIQA+, neurodivergent, and culturally diverse backgrounds. At Herbert Smith Freehills, we strive to create an inclusive workplace where everyone feels valued and empowered to perform at their best.

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