Project Coordinator Administrator

2 days ago

Sydney, New South Wales, Australia beBeecontract Full time $80,000 - $90,000
Job Overview

This is a Contract and Project Administration role that requires experience in managing serviced offices, contracts, and project coordination.

Main Responsibilities
  • Contract Management:
    • Draft, review, and manage contracts related to cinema refurbishment projects and leasing agreements for all tenants and properties.
    • Ensure all contracts comply with legal and regulatory requirements.
    • Maintain accurate records of all contract documents and correspondence.
  • Project Coordination:
    • Assist the Project Manager in planning and executing cinema refurbishment projects.
    • Coordinate with contractors, suppliers, and other stakeholders to ensure project timelines and budgets are met.
    • Monitor project progress and report any issues or delays to the Project Manager.
  • Candidate and Stakeholder Communication:
    • Serve as the primary point of contact for clients and stakeholders regarding contract-related inquiries.
    • Facilitate clear and effective communication between the Project Manager, clients, and contractors.
  • Administrative Duties:
    • Organize and maintain project documentation, including contracts, invoices, and progress reports.
    • Prepare and distribute project updates and reports to relevant parties.
    • Assist with scheduling meetings, site visits, and other project-related activities.
  • Financial Oversight:
    • Coordinate invoicing and billing for project-related expenses.
    • Track project budgets and expenditures, ensuring financial accuracy and accountability.
    • Assist in the preparation of financial reports and forecasts.
  • Risk Management and Compliance:
    • Identify and mitigate potential risks associated with contracts and project execution.
    • Ensure all project activities adhere to safety and compliance standards.
    • Conduct regular audits of contract and project documentation to ensure accuracy and completeness.
  • Process Improvement:
    • Identify opportunities for process improvements in contract management and project execution.
    • Implement best practices and innovative solutions to enhance project efficiency and effectiveness.

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