Administrative Reception and Service Coordinator

2 days ago

Sydney, New South Wales, Australia beBeeCommunication Full time $100,000 - $120,000
Job Title: Corporate Reception and Administrative Coordinator Job Description:

The successful candidate will oversee the daily operations of a busy corporate reception desk, providing efficient and effective support to internal and external stakeholders.

 Key Responsibilities:
  • Create a welcoming experience for guests by greeting, welcoming, and directing them appropriately
  • Maintain strong relationships with all internal and external stakeholders, providing exceptional customer service
  • Ensure compliance at all times including guests being signed in and out using relevant systems
  • Operate telephony systems ensuring calls are answered promptly and forwarded to the appropriate area
  • Manage meeting rooms & Boardroom including catering management Provide administrative and coordination support as required, including expenses, purchase orders, and project support
  • Create security access passes for new and existing employees, manage temporary passes for off-site employees and contractors
  • Maintain the General Information email inbox and forward emails to the relevant employee or team
  • Assess incoming enquiries and correspondence, determine priorities, and undertake other action or refer as necessary
  • Coordinate corporate events including catering requirements as needed
  • Ownership of engagement plans and calendar events
  • Overflow admin duties and support work
 Requirements:
  • Candidate must have customer facing/administration experience in a similar role, who enjoys being the first point of contact and managing a busy corporate reception area
  • Sound knowledge of, and experience with computer-based systems including Microsoft Office Suite, particularly PowerPoint and Excel, and record management systems
  • Well-developed inter-personal and communication skills, including the ability to develop and maintain relationships with internal and external stakeholders
  • Demonstrated high-level administrative and organisational skills and the ability to prioritise and multitask
 We Offer:
  • Attractive Salary
  • Reward and recognition incentives
  • Ongoing training and development
  • A safe and supportive working environment
  • Career development
  • Uniform provided
  • A family-oriented culture
 

This is a permanent full-time position, Monday to Friday, 8:00 AM to 4:30 PM.

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