Senior Administrative Coordinator

2 weeks ago

Melbourne, Victoria, Australia HESTA Super Fund Full time

This is a Senior Administrative Coordinator role with one of the leading companies in AU right now, HESTA Super Fund, with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the company takes off.

More About the Role at HESTA Super Fund

**Opportunity for an experienced Senior Administrative Coordinator to join HESTA** Are you an exceptional and proactive administrative professional ready to make a significant impact? Do you have a talent for juggling tasks all while wearing a smile? If so, HESTA is seeking a highly capable individual to join our team. Supporting your executive, you will ensure the seamless operation of their office and teams. This role is not just about managing schedules and correspondence; it's about being the key enabler and gatekeeper.

**About Your Day:**

  • **Daily Coordination:** Assist the executive in planning and organizing their day-to-day activities, including appointments, travel arrangements, meetings, conferences, and functions.
  • **Correspondence Management:** Monitor, prioritize, and file incoming correspondence, draft outgoing communications on their behalf, and refer tasks to relevant functions while maintaining confidentiality.
  • **Financial Administration:** Prepare credit card reconciliations and expenses claims.
  • **Research & Projects:** Undertake research and manage projects as requested, providing vital analytical support.
  • **Team Support:** Provide administrative assistance to the Leadership Team as needed.

**About You:**

  • **Experience:** Significant experience as a Personal Assistant or Executive Assistant in a busy and fast-paced environment.
  • **Documentation Skills:** Extensive experience in preparing reports, presentations, and other documentation for executive-level delivery.
  • **Judgment & Discretion:** The ability to make decisions on behalf of the executives, manage relationships with demanding stakeholders, and handle sensitive information with the utmost discretion.
  • **Proactive & Insightful:** A proactive attitude with the ability to anticipate needs, identify issues, and provide innovative solutions.
  • **Attention to Detail:** A high level of organisation and attention to detail, ensuring nothing falls through the cracks.
  • **Adaptability:** Flexibility to adapt to HESTA's dynamic and evolving environment.

**Why HESTA?**

At HESTA, we are passionate about our mission and committed to enabling executive success through behind-the-scenes efforts. If you are a motivated, friendly, and insightful professional assistant looking for a new challenge, we invite you to join our team and make a lasting impact. Your expertise and dedication will play a crucial role in our success.

**Benefits that Matter and Make a Difference for Our Employees**

  • **Leave for Those Moments that Matter:** An additional 6 days of leave at the end of year, up to 6 days paid volunteer leave, gender-neutral paid parental leave of 20 weeks, Gender Affirmation leave, reproductive health and wellbeing leave, Cultural and Ceremonial leave.
  • **Your Professional Development Matters:** Up to $5k per year professional development and up to 8 days professional development leave, HESTA scholarships, and free access to a range of premium learning tools.
  • **Your Health and Wellbeing Matters:** Free annual flu shots and skin checks, incredible social events throughout the year, and a comprehensive employee assistance program available 24/7.
  • **Your Financial Wellbeing Matters:** 15% super, financial planning support, end-of-year payment for all Enterprise Agreement-covered employees, incentivised Employee Referral Program, and novated lease options.

If you don't think you're a perfect fit, you should still sign up to Hatch and create a profile. We'll match you to other roles that suit your profile.

Hatch exists to level the playing field for people as they discover a career that's right for them. We model this in our hiring process for our partners like HESTA Super Fund.

Applying here is the first step in the hiring process for this role at HESTA Super Fund.

We do not discriminate on the basis of gender identity, sexual orientation, cultural identity, disability, age, or any other non-merit factors. To put it simply, Hatch is for everyone.

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