Executive Assistant to Director

4 weeks ago

Brisbane, Queensland, Australia Huntd Recruit Full time

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to support our Director in a fast-paced business environment. The ideal candidate will have a proven track record of providing exceptional administrative support, with a strong focus on organizational skills, time management, and attention to detail.

Key Responsibilities

  • Coordinate and facilitate smooth residential documentation processes, liaising with relevant parties as required.
  • Social media marketing and content creation with external marketing company.
  • Demonstrate in-depth knowledge of the auction process to assist the agent during auctions.
  • Prepare and proofread various documents, reports, and presentations with a keen eye for detail.
  • Act as a liaison between the agent and clients, maintaining professional and clear communication at all times.
  • Handle confidential information with the utmost discretion and professionalism.
  • Efficiently manage the high-level agent's calendar, appointments, and travel arrangements.
  • Organise and oversee events, meetings, and other special activities, ensuring they run seamlessly.

Requirements

  • Proven experience as an Executive Assistant or in a similar role within the real estate industry, 3 years plus.
  • Exceptional organisational and time management skills to handle multiple tasks efficiently.
  • Proficiency in sales admin and understanding of the auction process.
  • Strong written and verbal communication skills, with an emphasis on professional etiquette.
  • Impeccable attention to detail and the ability to deliver high-quality work under pressure.
  • A proactive mindset, taking initiative to address issues and streamline processes.
  • Proficiency in using standard office software and tools including Vault, Rex, Realworks, DocuSign etc.

Why This Role

  • Opportunity to work with a high-profile agent in the prestigious real estate industry.
  • OTE of $120,000 salary package.
  • Collaborative and supportive work environment that values your contributions.
  • Exciting challenges and the chance to make a significant impact on the Agent's team success.

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