Executive Assistant

2 weeks ago

Brisbane, Queensland, Australia Randstad Full time

Job Description: Randstad is currently partnering with a large State Government Department to recruit an AO4 Executive Assistant for a short-term contract with the potential for extension in Brisbane.

Your Role:

  • Reporting to the Executive Director, you will provide high-quality executive advice, support, and coordination, including diary management, email inbox management, and other administrative duties in a fast-paced and sensitive work environment.
  • Manage travel arrangements for the Executive Director and Directors.
  • Manage the shared mailbox and coordinate responses to requests from internal and external sources.
  • Cover engagement across the organisation to ensure the Executive Director is prepared with briefings ahead of key meetings and engagements.
  • Complete administrative functions, including purchasing and paying for goods and services, and credit card reconciliations.
  • Review, prioritise, direct, and delegate complex and confidential requests for the Executive Director.
  • Respond to or redirect confidential inquiries from external or internal sources.

Requirements:

  • Previous experience working within government is highly desirable for navigating processes and protocols.
  • Ability to provide high-quality confidential administrative support, including executive diary management, travel arrangements, and research skills.
  • Effective time management and prioritisation to handle competing priorities and meet deadlines.
  • Excellent written and verbal communication skills, including negotiation skills for high-quality and timely document delivery.
  • Demonstrated judgement and analytical skills to provide effective solutions in challenging situations.
  • Attention to detail and commitment to quality assurance for accuracy and consistency in all work aspects.

Work Environment:

  • You'll join a relaxed, friendly team where everyone is ready to help when needed in a fast-paced environment.
  • Confident workload management and independent work while maintaining calm in a dynamic setting.
  • Supportive and approachable team backing when challenges arise.

What You'll Receive:

  • $57.43+ per hour plus super.
  • Brisbane location.
  • Specialist skills and knowledge learning opportunities.

At Randstad:

  • We're passionate about providing equal employment opportunities and embracing diversity to everyone's benefit.

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