Maintenance Operations Coordinator
6 days ago
The role involves leading and coordinating the full lifecycle of planned maintenance programs delivered via external contractors. This includes supervising and supporting a Planned Maintenance Officer, providing technical guidance and fostering their development.
Acting as the key liaison for all planned maintenance contractors, managing relationships and ensuring statutory and regulatory requirements are met is another key aspect of the job.
Ensuring all planned maintenance activities comply with relevant legislation, codes, and safety regulations is crucial. Monitoring and auditing contractor works, maintaining accurate records and system entries to meet compliance requirements is also an important part of this role.
Supporting financial sustainability goals by managing budgets, forecasting, and controlling contract costs using TechnologyOne is also a responsibility of the position.
Required Skills and Qualifications- A relevant tertiary qualification in Facilities Management, Asset Management, or Building Services, or lesser formal qualification with extensive industry experience (10+ years) in a similar role.
- Strong experience coordinating planned maintenance programs and managing contractors in compliance-driven environments.
- In-depth knowledge of relevant Victorian building legislation, statutory and regulatory requirements including obligations of owner and leaser, safety regulations, and compliance frameworks.
- Demonstrated ability to manage service contracts, interpret contract terms, and resolve performance issues diplomatically.
- Proficiency in TechnologyOne or similar enterprise systems for managing work orders, budgets, and compliance documentation.
- Proven leadership capability, with experience developing team members and managing operational workflows.
- Excellent interpersonal and negotiation skills, with the ability to influence outcomes and collaborate across teams.
- Strong organisational and decision-making skills with the ability to balance competing priorities and maintain service delivery.
- A current Victorian Driver's Licence, Construction Induction (White Card), and Working with Children Check.
This role offers opportunities for professional growth and development. The successful candidate will have the chance to make a real and positive impact on the organisation and its stakeholders.
OthersIt is essential that the successful candidate is able to work independently, prioritise tasks effectively, and meet deadlines. They must also be willing to learn and adapt to changing circumstances.
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