Project Coordinator

6 days ago

Sydney, New South Wales, Australia beBeeProject Full time $150,000 - $200,000
Project Coordinator

We are seeking a skilled and experienced Project Coordinator to join our team. As a key member of our project management team, you will be responsible for coordinating and implementing projects from inception to completion.

Your primary focus will be on ensuring that all projects are completed on time, within budget, and to the required quality standards. You will work closely with cross-functional teams, including sales, engineering, procurement, manufacturing, and quality assurance, to ensure that projects are delivered successfully.

  • Responsibilities:
  • To review the sales job file before the internal kick-off meeting to ensure it is comprehensive. Any grey areas or omissions shall be documented with a timeline for resolution agreed with sales.
  • To review the history of problems on previous similar projects regarding the product and client and develop and implement a strategy to mitigate against such risks occurring again.
  • To implement and execute a detailed project execution plan and to adapt this project plan to mitigate changes in the project risk profile.
  • Implement engineering, procurement, manufacturing, and quality strategy based on contractual requirements and company procedures.
  • Ensure strategies are understood by all team members and ensure compliance by all parties during the execution of the project.
  • Proactively lead the project team to ensure that the project deliverables are known to the team and produced in a timely, efficient, and adequate manner in line with the baseline project execution plan.
  • Execute project communication using standard procedures ensuring that all correspondence is generated and filed.
  • Manage project scope and ensure that all opportunities for EOT (extension of time) and EOC (extension of cost) are documented and claimed in line with the contractual requirements in a timely and professional manner.
  • Execute project reporting in line with company procedures in a timely manner.
  • Promptly report any critical risks to the Head of Operations.
  • Perform special tasks as assigned.
  • Adhere to all company policies and IMS requirements.
Requirements
  • Qualifications:
  • A minimum of 15 years' experience in project coordination with an understanding of engineering, fabrication procedures, sourcing, procurement, shipping, and QA/QC methods.
  • Relevant tertiary qualifications in engineering and/or project management.
  • Proven experience in managing projects that adhere to timelines, budgets, quality, and mitigate risk.
  • Proven understanding and experience in commercial terms and financial objectives of projects.
  • Excellent interpersonal skills and the ability to build strong business relationships with customers.
  • Excellent communication skills combined with a proven ability to motivate and manage cross-functional teams.

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