Experience Coordinator

6 days ago

Sydney, New South Wales, Australia beBeeInfluencer Part time $60,000 - $80,000
Office Manager Role

We are seeking a highly organised and proactive Office Manager to join our Sydney team.

The successful candidate will be responsible for overseeing the daily operations of our studio, ensuring a smooth and efficient working environment.

  • Key Responsibilities:
  • Manage the day-to-day activities of the office, including greeting visitors, vendors, and deliveries.
  • Coordinate facilities maintenance, liaising with landlords and service providers.
  • Oversee the management of office supplies, stock levels, and procurement.
  • Ensure all studio spaces are clean, tidy, and fit-for-purpose.
  • Act as Health & Safety Representative and First Aid Officer (training provided if required).
  • Coordinate relationships with suppliers and contractors, ensuring value and service quality.
  • Support leadership and HR teams with onboarding processes, desk assignments, and space planning.
  • Assist with travel coordination, meeting logistics, and other administrative tasks.
  • Collaborate with IT to ensure smooth tech operations in shared spaces.
  • Manage building access, security processes, and emergency protocols.
  • Design and implement initiatives that enhance employee engagement and workplace culture.
  • Organise and manage internal events, wellbeing initiatives, celebrations, and team-building activities.
  • Maintain up-to-date studio policies, office manuals, and emergency response procedures.
  • Process studio-related invoices and support budget tracking alongside the Operations Lead.
  • Assist in implementing sustainability within the workspace.
  • Support Leadership Team with expenses and administrative tasks.
  • Manage the office offsite storage facility.
Requirements
  • Prior experience as an Office Manager, Facilities Coordinator, or similar administrative/operational role.
  • Exceptional organisational and multitasking skills with a keen eye for detail.
  • Ability to communicate clearly and effectively across all levels.
  • Skilled in managing vendor relationships and studio services procurements.
  • Familiar with managing workplace safety, compliance, and emergency procedures.
  • Comfortable working in a creative agency or fast-moving studio environment.
  • Proficient in Microsoft Office Suite and Google Workspace (Docs, Sheets, Calendar).
  • Strong sense of initiative with the ability to foresee and resolve issues before they arise.
  • Enthusiastic about workplace culture and enhancing employee experience.
  • Committed to inclusion, sustainability, and collaborative ways of working.
What We Offer
  • A unique opportunity to support one of Sydney's most creative workplaces.
  • A highly visible and valued role where you'll influence employee wellbeing and operations.
  • A company that truly lives its values—curiosity, rigour, bravery, and respect.
  • Hybrid work model for full time employees.
  • Birthday leave.
  • Parental leave.
  • Monthly office social events.
  • Professional Development Opportunities.
  • Modern Office space with views of the Sydney Harbour Bridge.

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