Senior Business Administrator

7 days ago

Melbourne, Victoria, Australia beBeeExecutive Full time $78,901 - $123,456
Administrative Support Role

This pivotal position involves providing high-level administrative support to a leader overseeing business operations across multiple offices.

In this dynamic role, you will collaborate with a supportive leader who values their EA as a true 'business partner.'

Key Responsibilities:

  • Organise, attend and take minutes at management meetings, including preparing relevant papers for Board and Partner meetings
  • Confident liaison with key stakeholders and staff throughout the organisation and with external clients and service providers
  • Drafting and preparing correspondence, presentation slides and other materials, and assist with general document production by scanning, copying and printing
  • Preparing, proof-reading and drafting communications
  • Assist with event and workshop coordination and planning, as well as client events
  • Manage travel bookings for the organisation, including liaising with visitor PA and EA's to coordinate executive visitor schedules
  • Supporting the client and matter engagement process by setting up new matters, ensuring compliance through conflict searches and anti-money laundering checks, and preparing engagement letters
  • Deliver excellent service to the firm's clients by building and maintaining effective relationships, developing knowledge of team clients and their business
  • Assist with client billing through the organisation's billing system, complete cheque requisitions, process third party invoices, trust money, and BACS authorisations

Requirements:

  • Previous experience providing administrative support at a senior manager/executive level in a professional services environment, with an ability to balance multiple hats and priorities
  • Experience working as a legal assistant in a litigation team (construction and infrastructure ideal but not essential)
  • A confident communicator with the ability to engage with a varied employee and stakeholder audience
  • Strong knowledge of Microsoft Office Word, Outlook, and PowerPoint, with experience using expense management, and billing software
  • Strong written and verbal communication skills with strong attention to detail
  • Proactive and comfortable taking initiative when faced with new challenges
  • Strong organisational skills and ability to handle multiple priorities
  • Demonstrate a high level of discretion and confidentiality at all times
  • Be an effective team player and have strong interpersonal skills including confidence, positivity and the ability to gain credibility
  • Bring energy and passion to the role

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