Bid Coordinator Specialist

3 days ago

Sydney, New South Wales, Australia beBeeAdmin Full time $90,000 - $120,000

About this role

Job Description

We are seeking a detail-oriented professional to join our Pre-Contracts team as a Bid and Estimating Administrator.

  • Monitor tender portals for expressions of interest (EOI's) and requests for tender (RFT's), ensuring timely sharing with the team.
  • Set up and maintain project and client records in our ERP and CRM systems.
  • Create and manage SharePoint folders, access, and documentation.
  • Work with the team to coordinate and update confidentiality deeds, bid programs, budgets, and organisational charts.
  • Manage version control of client documents, ensuring updates are tracked and shared with the team.
  • Manage tender communications, including requests for information (RFI's) and coordinate responses from the team.
  • Schedule and organise tender review meetings and prepare supporting packs and presentations.
  • Assist with coordinating debriefs following unsuccessful tenders to support continuous improvement.

This role can be based in either our Sydney or Brisbane office.

Key Requirements
  • Highly organised, with a sharp eye for detail and the ability to juggle competing priorities in a deadline-driven environment.
  • Previous experience in an administrative or coordination role, ideally with exposure to bids, tenders, estimating, or construction.
  • Strong Microsoft Office and document management skills.
  • Experience with SharePoint or similar systems is advantageous.
  • Excellent written and verbal communication skills.
  • A collaborative, team-focused approach and willingness to learn the pre-contracts/bids process.
Why Choose Us

We value our people and strive to create a work environment where great individuals enjoy working for the long term.

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