Administrative Assistant

1 month ago

Western Suburbs, Australia Amana Living Full time
About Amana Living

Amana Living is a leading provider of aged care services in Western Australia, with a rich history dating back to 1962. Our mission is to enable older people to maintain their individuality and live a fulfilling life, while our values of compassion, collaboration, curiosity, inclusion, and trust guide our actions.

The Role

We are seeking a Casual Administration Assistant to provide administrative support to our facility Service Manager, clinical team, care staff, and elderly residents. This role is ideal for someone who is highly organized, has excellent communication skills, and is able to work well under pressure.

Key Responsibilities
  • Provide administrative support to ensure the smooth running of day-to-day operations.
  • Answer resident and visitor questions in a positive and welcoming manner.
  • Provide onsite rostering support to all Staff and Managers via the Etivity system.
  • Ensure all documentation relevant to staff and residents is accurate and records are maintained.
  • Coordinate all training for permanent members of staff, to maintain mandatory compliance.
  • Ensure that control and security in the office over monies, valuables, and records is adhered to and that unauthorized entry to the office is kept to a strict minimum.
  • Provide efficient, accurate, and timely accounting support to the Finance Department.
  • Coordinate various regular reporting functions and other activities as required in conjunction with the manager and clinical staff.
  • Provide receptionist and telephone support.
  • Maintain petty cash, stationery, photocopying, scanning, faxing, data entry, filing, and emailing as required.
About You

The successful candidate will have proven organisational and time management skills, with the ability to work well under pressure and meet deadlines. You will have highly developed interpersonal and communication skills, well-developed computer skills, and the ability to learn new software programs efficiently.

Essential Criteria
  • Evidence of COVID-19 and Current 2024 Flu vaccinations per Amana Living policies.
  • Ability to obtain a National Police Clearance (within 6-months validity).
  • Successful completion of pre-employment form and reference checks.
  • Previous office administration experience working within the aged care industry.
  • Advanced experience using Microsoft Word & Excel.
  • An understanding of accounting/bookkeeping principles (debtors & creditors).
  • Current drivers' licence.

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