Casual Pool Administrator Assistant

3 weeks ago

Western Suburbs, Australia Amana Living Full time

About Amana Living

Amana Living is a leading provider of aged care services in Western Australia, dedicated to supporting the needs of older people and their families since 1962. Our mission is to enable older people to maintain their individuality and live a fulfilling life, with a focus on compassion, collaboration, curiosity, inclusion, and trust.

The Role

We are seeking a Casual Administration Assistant to provide administrative support to our facility Service Manager, clinical team, care staff, and elderly residents. This role is ideal for someone who is organized, efficient, and able to work well under pressure. As a Casual Administration Assistant, you will be responsible for providing administrative support, answering resident and visitor questions, and maintaining accurate records.

Key Responsibilities:

  • Provide administrative support to all functions of the facility, ensuring the smooth running of day-to-day operations.
  • Answer resident and visitor questions in a positive and welcoming manner.
  • Provide onsite rostering support to all Staff and Managers via the Etivity system.
  • Ensure all documentation relevant to staff and residents is accurate and records are maintained.
  • Coordinate all training for permanent members of staff, to maintain mandatory compliance.
  • Ensure that control and security in the office over monies, valuables, and records is adhered to and that unauthorized entry to the office is kept to a strict minimum.
  • Provide efficient, accurate, and timely accounting support to the Finance Department.
  • Coordinate various regular reporting functions and other activities as required in conjunction with the manager and clinical staff.
  • Provide receptionist and telephone support.
  • Maintain petty cash, stationery, photocopying, scanning, faxing, data entry, filing, and emailing as required.

About You

The successful candidate will have proven organizational and time management skills, with the ability to work well under pressure and meet deadlines. You will have highly developed interpersonal and communication skills, well-developed computer skills, and the ability to learn new software programs efficiently. You will be able to work independently, as well as part of a team.

Essential Criteria:

  • Evidence of COVID-19 and Current 2024 Flu vaccinations per Amana Living policies.
  • Ability to obtain a National Police Clearance (within 6-months validity).
  • Successful completion of pre-employment form and reference checks.
  • Previous office administration experience working within the aged care industry.
  • Advanced experience using Microsoft Word & Excel.
  • An understanding of accounting/bookkeeping principles (debtors & creditors).
  • Current drivers' licence.

How to Apply

If you are interested in this role and meet the essential criteria, please click the "apply now" button. Amana Living reserves the right to close this position prior to the closing date. Shortlisting and interviews will commence immediately.

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