Administrative Assistant

2 months ago

Western Suburbs, Australia Amana Living Full time

About Amana Living

Amana Living is a leading provider of aged care services in Western Australia, dedicated to delivering high-quality care and support to older individuals and their families. Our organization has a rich history, dating back to 1962, and has established itself as a trusted and respected name in the industry.

Our Mission

At Amana Living, our mission is to empower older individuals to maintain their independence and dignity, while providing them with the support and care they need to live a fulfilling life. We achieve this by delivering a range of services, including residential care, transition care, retirement living, home care, day care, respite, and dementia-specific services.

Our Values

Our values are built around the principles of compassion, collaboration, curiosity, inclusion, and trust. We believe that every individual deserves to be treated with respect and dignity, and we strive to create a culture that is welcoming and inclusive of all.

The Role

We are seeking a Casual Administration Assistant to join our team, providing administrative support to our facility Service Manager, clinical team, care staff, and elderly residents. This is a vital, customer-facing role that requires excellent communication and interpersonal skills, as well as the ability to work well under pressure and meet deadlines.

Key Responsibilities

  • Provide administrative support to all functions of the facility, ensuring the smooth running of day-to-day operations.
  • Answer resident and visitor questions in a positive and welcoming manner.
  • Provide onsite rostering support to all staff and managers via the Etivity system.
  • Ensure all documentation relevant to staff and residents is accurate and records are maintained.
  • Coordinate all training for permanent members of staff, to maintain mandatory compliance.
  • Ensure that control and security in the office over monies, valuables, and records is adhered to, and that unauthorized entry to the office is kept to a strict minimum.
  • Provide efficient, accurate, and timely accounting support to the Finance Department.
  • Coordinate various regular reporting functions and other activities as required in conjunction with the manager and clinical staff.
  • Provide receptionist and telephone support.
  • Maintain petty cash, stationery, photocopying, scanning, faxing, data entry, filing, and emailing as required.

About You

The successful candidate will have proven organizational and time management skills, with the ability to work well under pressure and meet deadlines. You will have highly developed interpersonal and communication skills, well-developed computer skills, and the ability to learn new software programs efficiently. You will be able to work independently, as well as part of a team.

Essential Criteria

  • Evidence of COVID-19 and current 2024 flu vaccinations per Amana Living policies.
  • Ability to obtain a National Police Clearance (within 6-months validity).
  • Successful completion of pre-employment form and reference checks.
  • Previous office administration experience working within the aged care industry.
  • Advanced experience using Microsoft Word & Excel.
  • An understanding of accounting/bookkeeping principles (debtors & creditors).
  • Current driver's license.

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