Administration Assistant

5 months ago

Melbourne Western Suburbs, Australia G4S Full time

WHAT WE OFFER
- Opportunity to work with a dedicated and supportive team
- Be part of a team where you can learn and grow in a challenging and rewarding role
- Great work-life balance, Monday through to Friday onsite at Port Phillip
- Competitive Salary and Employee Benefits

ABOUT THE ROLE
We are looking for highly organised and detail-oriented Administration Assistants to join our Offender and Clinical Services teams at Port Phillip Prison. In this role, you will work as a team of two to provide administrative support to the broader team of over twenty, including the Offender Services, Reintegration, and Health Services Managers, Program and Integration Coordinator, and Clinical Services team.

**Daily duties will include**:

- Assist in the production and distribution of reports and correspondence for the Offender Services support functions
- Daily upkeep of numerous databases, to support prisoner program plans aligned with contractual KPI's
- Attend to all relevant correctional databases, such as RPS, CVIMS, EJS, and PIMS, to ensure compliance with obligations to the State
- Administer meetings and meeting minutes, as directed
- Assist with administration to ensure compliance to the Prison Services Agreement and associated KPIs
- Administer the Nicotine Replacement Therapy process
- Provide data analysis support and trend analysis support through excel tools
- Assist in the administration and coordination of Programs for the department
- Assist in the administration and coordination of Chaplaincy, cultural, and other events including but not limited to NAIDOC and Ramadan.

ABOUT YOU
- High level written and communication skills, including intermediate experience with Microsoft packages and Google Suite
- Good time management skills
- A strong resilient nature and personal integrity
- Demonstrated experience in an administration role in a dynamic and pressured industry
- Demonstrated ability to manage sensitive information in a secure and confidential manner
- An energetic and enthusiastic approach to challenges within the business
- A duty of care to G4S employees, clients, prisoners and other stakeholders
- The ability to work under pressure and to work with limited supervision as part of a multi-disciplinary team.

ABOUT G4S
G4S, An Allied Universal® Company is a leading security and facility services company that provides proactive security services and cutting-edge smart technology to deliver tailored, integrated security solutions. Through a global workforce of approximately 800,000 people, we have the resources to deploy efficient processes and systems to help deliver our promise locally: keeping people safe so our communities can thrive. In Australian and New Zealand, we have an extensive network and more than 2,000 employees supporting our local communities and customers. We believe there is no greater purpose than serving and safeguarding customers, communities and people in today's world.
Port Phillip Prison is the largest maximum-security prison in Victoria, with over 1000 inmates, 650 employees, and multiple specialist units that provide employment, health, education and medical programs and services. G4S has managed and operated Port Phillip Prison on behalf of Corrections Victoria since it opened in 1997.
G4S is responsible for ensuring all people in our care, including sentenced prisoners and those on remand are supervised and managed in a secure, safe and humane manner.

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