Senior Project Document Manager

1 day ago

Sydney, New South Wales, Australia beBeeDocumentController Full time $180,000 - $250,000

Project Overview

Parklife Metro JV is leading the delivery of the Sydney Metro - Western Sydney Airport project, a landmark transport initiative that will link St Marys to Bradfield and connect with the new Western Sydney Airport.

This joint venture includes Plenary, RATP Dev, Siemens, and Webuild, and covers six new stations, 12 state-of-the-art metro trains, advanced rail systems, and a modern stabling and maintenance facility at Orchard Hills.

The Opportunity

As the largest public-private partnership in New South Wales, this project is set to redefine the future of Greater Western Sydney, enhancing connectivity and driving economic growth.

Job Description

A Senior Document Controller is required to join our team based at our Sydney CBD Office. The role involves responsibility for document control deliverables and the technical accuracy of project documentation and reporting.

The successful candidate will work closely with stakeholders to ensure timely, cost-effective, and fit-for-purpose Document Control services, compliant with company requirements.

Responsibilities

  • Assist with the training of project resources in relevant processes and systems
  • Support the Lead with onboarding of new document controllers, providing process and system training
  • Responsible for the technical document compilation for tender packages
  • Responsible for the onboarding of new suppliers/subcontractors, including the delivery and training of project requirements
  • Responsible for the system access onboarding and offboarding within given area
  • Run and review weekly auditing and expediting reports, ensuring a timely close-out of actions
  • Maintain positive business relationships to achieve mutually satisfactory outcomes
  • Oversee a small team, providing training, support, and project task prioritisation
  • Delivery of technically acceptable document control services for approved work to ensure the development of high levels of client satisfaction and company business needs
  • Contribute to the development, implementation, and improvement of DC systems across the division
  • Liaise regularly with manager to report progress, areas of concern/issues and potential changes
  • Foster a culture of teamwork within the DC team and wider organisation

Requirements

  • Minimum 7 years document control experience on major projects; experience managing a small team
  • Knowledge of Microsoft Office and project software (e.g., Team Binder, Aconex) and ability to rapidly input data to client repositories and retrieve records for accurate distribution
  • Ability to organise workload and manage filing methods
  • Ability to manage multiple tasks and meet deadlines
  • Ability to work with highly confidential and sensitive information
  • High level of time management and attention to detail
  • Strong interpersonal and communication skills to liaise with internal JV, subcontractor entities, and external stakeholders
  • Self-motivated with the ability to work within a team or autonomously; provide awareness and orientation of the company's document system to all involved including subcontractor entities

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