Office Administrator

4 weeks ago

Brisbane, Queensland, Australia Kerry Full time

The Supply Chain Operations Coordinator plays a pivotal role in ensuring the smooth functioning of Kerry's supply chain operations. Key responsibilities include overseeing site provisioning, managing purchase orders, and providing support for office administration and facility management.

This role involves coordinating uniform availability, ordering essential supplies, and providing administrative assistance to various departments. Additionally, the Supply Chain Operations Coordinator handles general reception duties, arranges daily couriers, and coordinates catering for internal meetings and events.

With a strong focus on organization, attention to detail, and effective event coordination, this role is vital to the efficient functioning of the supply chain. The ideal candidate will possess excellent communication skills, be able to work collaboratively with cross-functional teams, and have a keen eye for detail.

Key Responsibilities:

  • Manage Purchase Orders (POs) and oversee the setup and maintenance of new vendors for supply chain operations.
  • Handle site provisioning management.
  • Perform office administration duties.
  • Provide support for facility management.
  • Conduct financial reconciliation tasks.
  • Generate and publish reports as needed.
  • Offer ICT and HR support.
  • Coordinate and ensure the availability of uniforms for site personnel.
  • Order personal protective equipment (PPE), stationery, and other sundries.
  • Provide administrative assistance to various departments.
  • Manage general reception duties.
  • Arrange daily courier services.
  • Coordinate catering for internal meetings, town halls, and roadshow events.
  • Oversee visitor management processes to ensure compliance with Health, Safety, and Environment (HSE) and Good Manufacturing Practices (GMP) requirements.
  • Support site safety and security management systems.
  • Coordinate functions and events.

Qualifications and Skills:

  • Organizational Skills: Strong ability to organize tasks, prioritize activities, and manage time effectively to meet deadlines and achieve operational goals.
  • Communication Skills: Excellent verbal and written communication skills to convey information clearly and effectively to stakeholders at all levels.
  • Attention to Detail: Keen eye for detail to ensure accuracy in inventory management, documentation, and compliance with regulations.
  • Teamwork and Collaboration: Ability to work collaboratively with cross-functional teams, including warehouse staff, drivers, suppliers, and customers, to achieve common goals.
  • Bookkeeping & Analytical Skills: Strong bookkeeping & analytical skills to evaluate data, identify trends, and make data-driven decisions.
  • Risk Management: Ability to assess risks associated with Supply Chain
  • Negotiation Skills: Proficiency in negotiating internal and externally

Competencies:

  • Attention to Detail
  • Effective Time Management
  • Customer Focus
  • Strong Teamwork and Collaboration Skills
  • Adaptability and Flexibility
  • Sound Decision-Making Abilities
  • Proficient Conflict Resolution Skills

Qualifications, Skills, and Experience:

  • High School Certificate
  • Bookkeeping / financial experience or qualification beneficial
  • Self-starter who can manage fluctuating workloads and projects using a high degree of initiative.
  • Strong team player with a clear focus on supporting multiple stakeholders.
  • Strong communicator, comfortable interacting with confidence across a wide range of stakeholders
  • Takes personal accountability and ownership of actions to completion.
  • High attention to detail
  • Good at finding financial discrepancies.
  • Self-motivated and proactive to deliver above expectations.
  • Min 4-5 years in similar position and been exposed to the type of environment.
  • Highly Computer literate in Microsoft Office
  • Working Knowledge of SAP Software Applications – beneficial

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