Administration Officer

2 weeks ago

Brisbane, Queensland, Australia Qube Full time
About Qube

At Qube, we pride ourselves on being a people-first organisation, ensuring our teams are equipped to drive our business forward. As a key player in the mine to market and mine resupply solutions, we offer a comprehensive range of services including mine, road, rail, storage, port, and ship services.

Purpose of the Role

The Administration Officer will be responsible for supporting the team by completing administrative tasks in a timely, accurate, and efficient manner. This role is integral to ensuring site administrative requirements are met, and all tasks are carried out to the highest standard.

Key Responsibilities
  1. Ensure all contract rates are invoiced to clients in accordance with contract terms.
  2. Ensure all contract conditions are adhered to regarding rates and services.
  3. Collate and attach relevant paperwork as per invoicing procedures.
  4. Experience with accounts payable.
  5. Create and action purchase orders.
  6. Ensure employee compliance within guidelines.
  7. Schedule employee medical appointments.
  8. Maintain employee personnel files.
  9. Schedule flights and accommodation.
  10. Assist the Project Manager with stock of safety equipment.
  11. Maintain a register and assist with employee inductions.
  12. Order office stationery requirements.
  13. General office filing for personnel and training files.
  14. Maintain a register for electrical testing and tagging.

About You

To be successful in this role, you will bring the following skills and experience:
  1. Secondary or tertiary education.
  2. Proficiency in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
  3. Email management, data entry, and working with spreadsheets.
  4. At least 2 years' experience in a similar administrative position.
  5. Experience with compliance coordination.
  6. Excellent communication skills – written and oral.
  7. Accounts payable experience.
  8. Able to multitask and prioritise projects.
  9. Proven ability to quickly learn internal systems (IT).
  10. Flexible approach with strong business acumen.

Benefits
  1. Supportive team environment.
  2. Access to our Employee Assistance Program.
  3. Competitive remuneration.
  4. Access to QubeCare, our employee wellbeing program.

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