Administrative Coordinator
1 week ago
About RWS Entertainment Group
RWS Entertainment Group is a leading global producer of live entertainment, creating meaningful connections and customized experiences for clients and audiences worldwide.
Job Summary
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator, Office Operations Specialist, and Executive Assistant. This role is crucial in ensuring smooth daily operations of our office and providing comprehensive support to our executive team.
Key Responsibilities
- Office Operations
- Manage daily office activities to ensure a well-organized and efficient workplace.
- Perform receptionist duties, including greeting visitors and answering phone calls.
- Receive and sort incoming mail and deliveries, and manage outgoing mail.
- Maintain office supplies inventory, anticipating needs, placing orders, and verifying receipt of supplies.
- Coordinate with IT and facilities teams to resolve any office-related issues.
- Oversee office maintenance and cleanliness, ensuring a professional environment.
- Organize and schedule meetings, appointments, and office events.
- Serve as the primary point of contact for office-related inquiries and requests.
- Develop office policies and procedures, and ensure they are implemented appropriately.
- Collaborate with global HR and Operations teams to ensure a seamless onboarding and offboarding experience for all team members.
- Executive Assistance
- Provide high-level administrative support to executives, including calendar management, expense reports, travel arrangements, and meeting coordination.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle sensitive information with the highest degree of integrity and confidentiality.
- Coordinate and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist the Global CEO with timely approvals, schedule, and other administrative duties.
- Assist with special projects and initiatives as required by the executive team.
- Travel Logistics
- Collaborate with the travel team to arrange and manage global travel itineraries.
- Ensure compliance with company travel policies and procedures.
- Coordinate travel logistics, including flights, accommodations, and ground transportation.
- Provide on-call support with travel-related inquiries and resolve issues that arise during travel.
- Maintain accurate records of travel arrangements and expenses.
Requirements and Qualifications
- 2+ years of experience in office management, executive assistance, or related roles.
- Ability to quickly solve problems under pressure.
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software is a plus.
- Experience with travel coordination and logistics is highly desirable.
- Ability to work independently and as part of a team in a fast-paced environment.
- High level of discretion and confidentiality.
-
Administrative Coordinator
1 week ago
Australia NES Fircroft Full timeJob SummaryNES Fircroft is seeking an experienced Administrative Coordinator to join their team in a dynamic and fast-paced environment. As an Administrative Coordinator, you will play a crucial role in ensuring the efficient day-to-day operation of the office.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including...
-
Administrative Coordinator
1 week ago
Australia MAF Australia Full timeJob SummaryMAF Australia is seeking a highly motivated and organized Administrative Coordinator to join our team in Arnhem Land. As an Administrative Coordinator, you will play a key role in the smooth day-to-day running of our office, providing administrative support to our Country Director and senior staff.Key ResponsibilitiesProvide administrative support...
-
Administrative Coordinator
1 week ago
Australia MAYDAY Recruitment Group Full timeAdministrative Coordinator – Exciting Opportunity MAYDAY Recruitment Group is seeking a dedicated and dynamic Administrative Coordinator to seamlessly manage operations for our client and support with facilities, office events, manage supplies and logistics for multiple offices across Australia. This is a temporary role with the potential for a permanent...
-
Administrative Coordinator
1 week ago
Australia WT Partnership Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative support to our National Directors and team at WT Partnership.Key ResponsibilitiesProject Proposals: Manage and produce high-quality documents for expressions of interest, submissions, proposals, and tenders, undertaking research on...
-
Administrative Coordinator
1 week ago
Australia Right at Home Full timeAt Right at Home, we are dedicated to providing exceptional in-home care and assistance to our valued clients. Our mission is to improve the quality of life for those we serve.About the RoleWe are seeking a highly communicative and organized individual to join our team as an Office Administrator. As a key member of our administration team, you will be...
-
Administrative Coordinator
1 week ago
Australia Woodforde Group Full timeAbout the RoleThe Woodforde Group is seeking a highly skilled and experienced Administrative Coordinator to join our team at our Eagle Farm facility. As the first point of contact for all callers and visitors, you will be responsible for providing exceptional customer service and administrative support to various departments.Key ResponsibilitiesManage all...
-
Administrative Coordinator
1 week ago
Australia Mergent Group Full timeMergent Group, a leading Australian-owned and operated recruitment and labour hire services company, has been recognized for its excellence in providing innovative solutions to the Oil and Gas industry.We are seeking a detail-oriented and organized Administrative Coordinator to join our team. The successful candidate will play a crucial role in supporting...
-
Administrative Coordinator
1 week ago
Australia Australian Regional & Remote Community Services Full timeAbout the RoleAustralian Regional & Remote Community Services (ARRCS) is seeking an experienced Administrative Coordinator to join our team. This is a permanent, full-time position working from Monday to Friday.Key ResponsibilitiesProvide administrative support to our team, including welcoming guests and visitors, rostering and diary management, stock and...
-
Administrative Coordinator
4 days ago
Australia Kenshaw Electrical Pty Full timeAbout Kenshaw Electrical PtyKenshaw Electrical Pty is a leading provider of consistent power supply and generation services. With over 25 years of experience, we have established ourselves as a reliable specialist in the areas of electric motors, generators, and industrial electrical works.Our BusinessWe offer a range of services, including design,...
-
Administrative Coordinator, Nexus Program
1 week ago
Australia La Trobe Full timeAbout the RoleThe School of Education at La Trobe University is a leading institution in education, driving positive changes in Australia and internationally. We foster an outstanding profession for all, emphasizing exceptional quality. Collaborating with schools, communities, and governments, we provide exceptional professional experiences, policy advice,...
-
Administration Officer
1 week ago
Australia Accolade Wines Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Premium Administration team at Accolade Wines. As the key administrative support for our Premium Wineries, you will be responsible for providing exceptional administrative services to our team.Key ResponsibilitiesAccounts Management: Manage...
-
Site Administrator
4 days ago
Australia Clough Ltd. Full timeDeliver a Sustainable Future with Clough's Landmark Urea ProjectClough Ltd., as part of a joint venture, is delivering the Project Ceres urea plant, a landmark project for Western Australia. The plant will be the largest in Australia and one of the largest in the world, installing the most sustainable production processes. The project is expected to generate...
-
Contract Administrator/Project Coordinator
1 week ago
Australia CGC Full timeAbout CGC CoverCGC Cover is a leading contractor with over 50 years of experience in delivering projects across Australia. We have an excellent reputation in the country and continue to secure projects throughout Australia, positioning us for success in the next three years.We operate in every state in Australia, delivering projects between $10M and $500M...
-
Administrative Coordinator
1 week ago
Australia MacKillop Family Services Limited Full timeAbout the Role:The Administration Officer will provide high-quality administrative support to the Manager Pilbara & NT and administrative support to the Greater Pilbara Services and WA/NT administration team.Key Responsibilities:Provide administrative support to the Manager Pilbara & NT and administrative support to the Greater Pilbara Services and WA/NT...
-
Administration Coordinator
1 week ago
Australia The Australian Pipeliner Full timeJob Summary: The Australian Pipeliner is seeking a highly skilled and organized Administration Officer to support the daily operations of our food manufacturing company.About the Role: As an Administration Officer, you will be responsible for providing general administrative support, managing the main phone line, and supporting managers and supervisors with...
-
Administrative Coordinator
1 week ago
Australia MacKillop Family Services Limited Full timeAbout the Role:The Administration Officer will provide high-quality administrative support to the Manager Pilbara & NT and the Greater Pilbara Services and WA/NT administration team.Key Responsibilities:Provide administrative support to the Manager Pilbara & NT and the Greater Pilbara Services and WA/NT administration team.Liaise with staff from MacKillop's...
-
Contract Administrator/Project Coordinator
5 days ago
Australia Cgcrecruitment Full timeJob OverviewThe company, a leading contractor in Australia, is seeking a skilled Contract Administrator/Project Engineer to join their team in Cairns. With a strong reputation and a long history of delivering large-scale projects, this company offers a unique opportunity for a candidate to work on a $35M health project.About the RoleAs a Contract...
-
Administrative Coordinator
1 week ago
Australia MacKillop Family Services Limited Full timeAbout the Role:The Administration Officer will provide high-quality administrative support to the Manager Pilbara & NT and the Greater Pilbara Services and WA/NT administration team.Key Responsibilities:Provide administrative support to the Manager Pilbara & NT and the Greater Pilbara Services and WA/NT administration team.Liaise with staff from MacKillop's...
-
Administration Coordinator
4 days ago
Australia The Australian Pipeliner Full timeJob Summary: The Australian Pipeliner is seeking a highly skilled and organized Administration Officer to join our team. As an Administration Officer, you will play a vital role in supporting the daily operations of our food manufacturing company.Key Responsibilities:Provide Administrative Support: Assist with filing, scanning, and data entry tasks to ensure...
-
Site Administrator
1 week ago
Australia Voith GmbH Group Full timeAbout the RoleThe Voith Group is a global technology company with a broad portfolio of systems, products, services, and digital applications. As a Site Administrator - Purchasing Coordinator, you will play a crucial role in supporting the company's operations in Australia.Key ResponsibilitiesCollaborate with the site team to understand purchasing needs and...