Executive Assistant to the CEO
4 weeks ago
We are seeking a highly skilled and experienced Senior Executive Business Support professional to join our team at Xero. As a key member of our CEO Office, you will provide exceptional administrative support to the Manager of the CEO Office, ensuring the smooth operation of the office and enabling the effective management of daily activities.
This is a dynamic and fast-paced role that requires a high level of organization, communication, and problem-solving skills. You will work closely with the Manager of the CEO Office to champion company culture, refine processes, and improve efficiency and productivity.
Key Responsibilities:- Provide administrative support to the Manager of the CEO Office, including revising and maintaining agendas and documents, managing purchase orders and vendor invoices, and setting up key meetings and catering.
- Compile and gather information and research for upcoming events and offsites.
- Coordinate domestic and international travel, process expense reports, and assist with the management of budget for travel and events.
- Schedule and coordinate logistics for conferences and special events.
- Support the Manager of the CEO Office to maintain and keep up-to-date distribution groups, relevant onboarding documents, and shared drives.
- Act as a liaison and trusted partner for the Manager of the CEO Office, fielding and funneling incoming requests, and exercising strong judgment and discretion with highly confidential information.
- Previous experience working in a senior support role (minimum 5 years supporting C-Suite/MD/CEO level) in a dynamic and high-pressure environment.
- Self-motivated professional with a proven track record of working autonomously, adept in multitasking, and handling competing priorities.
- Demonstrated history of consistently delivering against deadlines, with strong project management skills and maintaining a high attention to detail.
- Experience booking travel for executives and senior leaders.
- Experience in coordinating and managing end-to-end events for groups of leaders involving intricate schedules and logistics across multiple time zones.
- Experience in prioritization and being able to work in collaboration with the wider support function to get desired outcomes.
- Innovative mindset who copes well with change, ambiguity, and utilizes critical thinking and problem-solving skills to create efficiencies.
- Experience in managing challenging situations effectively, with the ability to remain calm under pressure and make informed decisions.
- Demonstrated ability to build and maintain a professional network, both internally and externally, and be a strong team player.
- Strong communication, planning, organizational, and analytical skills, complemented by excellent verbal and written communication abilities.
We are an equal opportunities employer and welcome applications from diverse candidates. Applications close on Friday, 18th October.
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