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Senior Contract Coordinator

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Adelaide, South Australia beBeeContractAdministrator Full time $80,000 - $120,000
Job Description

The role of Contract Administrator involves assisting in the preparation and negotiation of contracts with sub-contractors. This includes preparing tender package documentation, liaising with site teams to ensure timely recognition of notices, and managing contracts in Maximo and Contracts register.

The successful candidate will have a degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, or Commerce, and relevant commercial administration experience. Intermediate to advanced proficiency in Microsoft Suite, including Excel, and exposure to contract management software are also essential.

This is an excellent opportunity for a motivated and detail-oriented individual to join a dynamic team and contribute to the success of our projects.

Key Responsibilities
  • Prepare and issue tender package documentation
  • Liaise with site teams to ensure timely recognition, notification and management of notices
  • Maintain register of notices
  • Manage contracts in Maximo and Contracts register
  • Understand and interpret scope of works for each subcontracted section of works and communicate to Project Team
  • Ensure procurement schedules are developed to reflect delivery requirements
  • Promptly attend to and manage claims/disputes and referral to Commercial Manager
  • Ensure that insurances are in place, adequate and current for Sub Contracts
  • Prepare tender documentation template from standard suite of contracts or as nominated by Head contract requirement. Ensure inclusion of Head contract requirements and conditions
  • Assist in the preparation of the Subcontract tender documentation, tender, tender assessment, award and preparation of Subcontracts back to back or better terms than Head Contract.
  • Assist in compiling project performance information to be incorporated into the relevant internal or external reports
  • Provide accurate and up to date contract information and information on status with information of potential commercial impact on decisions
Required Skills and Qualifications
  • Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
  • Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines
  • Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines
  • Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
  • Experience with a variety of project values and complexity
  • Understanding of document control experience in accordance with records management procedures
  • Interpret and apply relevant legislation/code on the project to prevent potential business exposure
Benefits

This role offers a unique opportunity to work with a dynamic team and contribute to the success of our projects. The ideal candidate will be motivated, detail-oriented, and possess excellent communication skills.