Current jobs related to Administrative Manager - Melbourne, Victoria - beBeeStrategic

  • Business Growth Director

    2 weeks ago

    Melbourne, Victoria, Australia beBeeGeneral Manager Full time $150,000 - $180,000

    We are seeking a visionary leader to drive business growth and lead our organisation in the thriving automotive industry.As a key strategic position, you will be responsible for developing and executing comprehensive business plans, leading a diverse team, and implementing effective operational strategies to optimise performance and achieve maximum...

  • Accounts Payable Administrator

    2 weeks ago

    Melbourne, Victoria, Australia SPG Developments (Manager) Pty Ltd Full time $60,000 - $80,000 per year

    Iconic Australian Owned OrganisationMust have strong data entry skills, we are open to fresh graduatesFixed Term 12 months contract role with work flexibilityAre you a recent graduate eager to dive into the world of finance, or an individual with foundational accounts payable or data entry skills looking for your next opportunity?Spotlight Property Group,...

  • Administration Manager

    1 week ago

    Melbourne, Victoria, Australia Contemporary Catering Full time

    ADMINISTRATION MANAGER (PART-TIME)- Work school hours Monday to Friday 9:30am to 3.00pm (office based)- Immediate commencement- Terrific team culture- Training and support offeredWe're seeking an Administration Manager to join our team and provide valuable administrative assistance to our senior management and operations teams on a part time basis, with...

  • Administration Manager

    6 days ago

    Melbourne, Victoria, Australia Dna Talent Full time

    **Administration Manager****About the company**A professional, proactive and trusted provider of commercial cleaning services. We thrive on taking a client-centred approach to business and believe in building partnerships with clients to meet and exceed expectations through communication, professionalism, reliability and transparency. It's the most...

  • Administration Manager

    2 weeks ago

    Melbourne, Victoria, Australia GJ Drivelines Full time $90,000 - $120,000 per year

    About the role We are seeking an experienced Administration Manager to join the team at GJ Drivelines' in our Keysborough, Victoria office. As Administration Manager, you will be responsible for overseeing all administrative operations and ensuring the efficient running of our office. This full-time role is integral to the success of our family business and...

  • Administrative Manager

    1 week ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $75,000 - $75,999

    Administrative Manager PositionThis role is responsible for overseeing the day-to-day operations of an office, providing administrative support to management, and ensuring a safe and compliant work environment.Key Responsibilities:Manage office operations, including scheduling appointments, managing calendars, and handling incoming and outgoing mail.Oversee...

  • Administration Manager

    2 weeks ago

    Melbourne, Victoria, Australia Stockland Full time

    We are currently looking for an Administration Manager to join our team in Point Cook, VIC. As the Administration Manager, you will contribute to the effective operation of the team through the provision of efficient and effective administrative support and coordination of business activities. Using your experience in stakeholder relations you will build and...

  • Administrative Manager

    7 days ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $75,000 - $85,000

    Job Overview", "An experienced and organized Administrative Manager is sought to oversee daily administrative operations, ensuring seamless workflow in a dynamic manufacturing office environment.The successful candidate will be responsible for coordinating and maintaining accurate records for production schedules, inventory, and supplier communications, as...

  • Administration Manager

    2 weeks ago

    Melbourne, Victoria, Australia Jeld-Wen Full time

    Australia's largest timber door manufacturer, **Corinthian Doors** has taken its famous brand worldwide, securing an international reputation for quality, innovation and design. Corinthian is part of the JELD-WEN family, the world's largest supplier of timber doors and windows.**About our Opportunity**To control all aspects of the administrative & customer...

  • Administration Manager

    2 weeks ago

    Melbourne, Victoria, Australia St Catherine Of Siena School Full time

    **Role Description/Criteria****Overview**:The Administration Manager has a key role in the effective and efficient organization and management of St Catherine of Siena Catholic Primary School - Melton West (School).**Attributes & Competencies**:The Administration Manager is expected to exhibit the following qualities and competencies:- A firm belief in, and...

Administrative Manager

3 weeks ago

Melbourne, Victoria, Australia beBeeStrategic Full time $80,000 - $90,000
Administrative Manager Role Overview

The Administrative Manager role at our organisation requires a highly skilled and experienced professional to oversee day-to-day administrative activities, supervise administrative staff, and ensure smooth operations across multiple locations.

Key Responsibilities:

  • Manage daily administrative activities, including supervising receptionists, enrolment officers, and support teams.
  • Oversee maintenance and accuracy of student records, enrolment data, attendance registers, and assessment submissions within the Student Management System (SMS).
  • Coordinate procurement, inventory management, and maintenance of office equipment and educational resources.
  • Serve as a primary point of contact for student enquiries regarding administrative processes, course enrolments, and general campus operations.
  • Support trainers and assessors with administrative coordination, including timetabling, room bookings, and resource allocation.
  • Assist with staff recruitment, onboarding, induction, and ongoing professional development to build and maintain a high-performing administrative team.
  • Facilitate communication and coordination between academic staff, management, and students to ensure smooth operational flow.
  • Assist in preparing and managing budgets, monitoring expenditures and ensuring cost-effective use of resources.
  • Process invoices, payments, and coordinate billing and fee collection processes in accordance with student enrolment data and organisational financial policies.
  • Liaise with finance personnel to ensure accurate financial recordkeeping and compliance with funding and regulatory requirements.
  • Draft, review, and distribute official correspondence, reports, meeting minutes, policy documents, and administrative records for internal and external stakeholders.
  • Maintain and regularly update administrative policies and procedures, recommending improvements to increase office efficiency and consistency.
  • Provide operational and strategic reports to senior management, assisting in organisational planning and continuous improvement initiatives.
  • Organise and coordinate internal meetings, training workshops, professional development sessions, and staff capability building activities across campuses.
  • Manage internal communication channels, including emails, newsletters, and staff announcements, to ensure timely and effective information dissemination.
  • Develop and maintain positive relationships with external stakeholders, such as education agents, service providers, and industry partners.
  • Develop and implement strategic operational plans that align campus activities with the organisation's overall business goals.
  • Lead cross-campus collaboration, setting performance benchmarks and KPIs to monitor operational effectiveness.
  • Champion continuous improvement and digital transformation projects, including upgrades to Student Management Systems (SMS) and CRM platforms, to optimise data management and service delivery.
  • Identify operational risks across all campuses and implement mitigation strategies to minimise impact on student experience and business operations.
  • Develop and test contingency and business continuity plans to ensure ongoing operations during emergencies or disruptions.

Requirements:

  • A relevant Bachelor degree attained from a reputable university in area of Business administration.
  • At least 4 years relevant working experience in a similar role as an administrative manager.
  • At least 4 years relevant working experience managing a team of administrative personnel.
  • At least 4 years proven experience in administration, office management, and operations support.
  • At least 4 years experience in multi-site operations management, overseeing daily administrative, academic, and support functions across multiple campuses.
  • At least 4 years experience in strategic operational planning, including developing KPIs and monitoring cross-campus performance.
  • At least 4 years experience in implementing and optimising enterprise systems such as Student Management Systems (SMS) and CRM platforms.
  • At least 4 years experience in operational risk management, including developing mitigation strategies, business continuity plans, and contingency procedures for multi-campus.
  • Must have set up office administrative systems in a commercial setting before.
  • Must have experience with MYOB software.
  • Knowledge of administrative responsibilities, systems and procedures.
  • Demonstrated proficiency in computer word processing, spreadsheet, and database applications (MS Excel and MS Outlook, in particular).
  • Attention to detail and problem-solving skills.
  • Strong organisational and planning skills in a fast-paced environment.
  • Demonstrated initiative and commitment to continuous improvement with a key focus on business and its people.

Benefits:

As an employee of our organisation, you will enjoy a range of benefits including competitive salary, comprehensive training and professional development opportunities, and a supportive work environment.