High-Level Administrative Coordinator

4 days ago

Canberra, ACT, Australia beBeeProfessional Full time
Executive Support Professional

We're seeking an accomplished Executive Support Professional to join our dynamic team. This role offers a unique opportunity to contribute to the success of our organisation by providing high-level executive support and managing day-to-day office operations.

This position is ideal for someone who thrives in a fast-paced environment, enjoys being at the heart of a growing, purpose-driven organisation, and possesses exceptional organisational and time management skills.

About The Role
  • Provide high-level calendar management and prioritisation support to senior leaders, ensuring efficient daily planning and seamless coordination of business services.
  • Create and format professional documents and communications using Microsoft Office suite.
  • Manage sensitive matters with professionalism, integrity, and trust.
  • Oversee day-to-day office functions, including supplies, equipment, reception, and general upkeep.
Responsibilities
  1. Assist in creating and formatting presentations, reports, and other materials as required.
  2. Coordinate travel arrangements, meetings, and events, ensuring smooth logistics and timely execution.
  3. Act as the primary point of contact for internal and external stakeholders, maintaining excellent communication and customer service skills.
  4. Develop and implement process improvements, streamlining workflows and enhancing overall efficiency.
Culture Matters

We're looking for individuals who embody our values: tenacity, solution-oriented thinking, client-centricity, teamwork, and adaptability.

  • Strong relationships are built on trust, respect, and open communication.
  • We foster a culture of continuous learning, growth, and development.
  • Our team members are empowered to take initiative, innovate, and drive results.
To Succeed In This Role, You Will Need
  • Minimum 5 years' experience in a similar executive support or office management role within a corporate or professional services environment.
  • Advanced Microsoft Office skills – confident using Word, Excel, Outlook, and PowerPoint to create high-quality documents, presentations, and reports.
  • Strong organisational & time management abilities – proven ability to manage multiple tasks, priorities, and schedules with minimal supervision.

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