Administrative Support Professional

7 days ago

Sydney, New South Wales, Australia beBeeExecutive Full time $80,000 - $85,000
About this role

We are seeking an experienced Executive Assistant to provide administrative support to the Chief Information Officer and another General Manager.

Key responsibilities
  • Manage diary, including scheduling meetings, prioritising conflicting needs and ensuring time is appropriately available for critical meetings and reviewing of important papers.
  • Manage incoming emails/correspondence, redirecting questions and issues where appropriate and/or drafting acknowledgement or responses to emails.
  • Manage team meeting logistics, including Offsite sessions.
  • Work closely with the Strategy & Planning Manager to keep them well informed of the Chief Information Officer's upcoming commitments and ensure CIO has relevant time to provide the Strategy & Planning Manager with any documents or information required.
  • Ensure requests/action items for the Chief Information Officer are proactively followed up and resolved in a timely manner.
  • Coordinating 1:1's, coaching sessions and performance reviews for all direct reports, and ensuring relevant paperwork is submitted on time.
  • Arrange domestic and international travel plans.
  • Expense management, including efficiently managing and reconciling expense reports, verifying receipts and ensuring compliance with company policies
Requirements
  • Minimum 5-8 years' experience operating at the Executive Assistant level.
  • Excellent interpersonal, stakeholder management and communication skills, including the ability to communicate with the highest levels of tact and diplomacy.
  • Proven ability to handle confidential information with discretion and to demonstrate the highest levels of professionalism at all times.
  • Excellent writing skills.
  • High degree of initiative.
  • Strong organisational skills demonstrated by the ability to work autonomously, effectively prioritise and perform multiple tasks seamlessly, and with excellent attention to detail.
  • Advanced level of skill using Microsoft Office (Word, PowerPoint, Excel and Outlook)
About us

We're a leading life insurer committed to inclusion and supporting the career growth of our diverse workforce. We value working together to find the best solutions for problems and strive to find the best outcomes for customers and partners.

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