Administrative Professional

21 hours ago

Perth, Western Australia beBeeAdministrative Full time $70,000 - $95,000
Job Title: Administrative Professional

We are seeking a highly skilled and organized administrative professional to join our team on an initial 12-month contract with the possibility of extension.

  • Key Responsibilities:
    • Provide expert diary support and meeting management for senior leaders in execution phase;
    • Process expenses and invoices for managers and directors;
    • Book travel requests and coordinate with other travelers to ensure aligned travel plans;
    • Liaise and support project managers as required, including collaboration on project support, team meetings, agendas, minutes, and maintenance;
    • Liaise and support functional leaders as needed;
    • Prepare and coordinate presentation packs for projects and functions, ensuring all contributors have necessary materials;
    • Onboard new team members into owners' teams;
    • Assist in coordinating training for projects or personnel as required;
    • Develop and maintain administrative process documentation, reviewing procedures for effectiveness and implementing improvements;
    • Manage communication channels, mail lists, and organize upcoming events;
    • Liaise with stakeholders regarding office requests and building management;
    • Process purchase orders and ensure timely delivery.

Requirements:

  • Excellent organizational and time management skills;
  • Strong communication and interpersonal skills;
  • Ability to work independently and collaboratively as part of a team;
  • Proficiency in Microsoft Office and ability to learn new software quickly;
  • Attention to detail and accuracy in tasks and documentation;
  • Ability to prioritize tasks and manage multiple deadlines;
  • Flexibility and adaptability in a fast-paced environment.

Benefits:

  • Opportunity to work with a dynamic and growing organization;
  • Competitive salary and benefits package;
  • Professional development opportunities;
  • Collaborative and supportive work environment.

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