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Administrative Support Officer
2 months ago
We are seeking a highly skilled and experienced Administration Officer to join our team at the City of Greater Geelong. As a key member of our Council and Executive Services team, you will provide administrative support to our Mayor and Councillors, as well as contribute to the development of reports, correspondence, and other documents.
Key Responsibilities- Provide general administrative support to the Council and Executive Services team, including preparation of reports, support for meetings and events, and preparation of purchase orders and reconciliation of invoices.
- Assist with process reviews on a project basis to identify and implement improvements to business processes.
- Coordinate diary appointments, invitations to the Mayor and Councillors, and follow up with attendance at functions, including registration, travel, and accommodation.
- Support Councillor inbox triaging and request management when required and requested from the team.
- Input data and record correspondence, requests, and invitations using corporate software and MS Office.
To be successful in this role, you will have significant experience in a complex organisation and strong written and analytical skills to prepare clear, concise reports and correspondence on complex matters, ensuring effective communication.
Essential Requirements- Confidence in working in a time-sensitive environment with attention to detail.
- Ability to connect with people through well-developed verbal and written communication, ensuring accuracy and an approachable style.
- Professional presentation and courteous manner, enabling professional, flexible, and friendly working relationships.
- Awareness of the cultural and community responsibilities of civic office.
- Experience in contributing to a positive and flexible team environment.
- Current Victorian Driver's Licence.
- Preferred candidates will be required to undergo a National Police Check as part of the recruitment process.
We offer a dynamic and inclusive work environment, with opportunities for professional growth and development. We are committed to building a diverse and inclusive team and welcome applications from candidates from diverse backgrounds.
We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.
