Senior Office Operations Coordinator

4 days ago

Sydney, New South Wales, Australia beBeeExcellence Full time $120,000 - $140,000
Workplace Experience Specialist

About the Role

We are seeking an experienced Workplace Experience/Executive Assistant to join our team. This role combines operational excellence with a strong focus on culture and executive support, ensuring our office runs efficiently and our people stay connected.

Main Responsibilities

  • Manage the CEO's calendar, communications, and meeting coordination.
  • Support internal and external stakeholder engagement.
  • Prepare polished documents, presentations, and reports.
  • Handle ad hoc administrative tasks with discretion.
  • Keep our office humming, run reception, shared spaces, meeting rooms, and supplies.
  • Own vendor relationships for cleaning, catering, and maintenance.
  • Manage building access, office devices, and WHS compliance.
  • Ensure a seamless experience for visitors, contractors, and employees alike.
  • Plan and host engaging events, from monthly team socials to larger company offsites.
  • Support onboarding, making new joiners feel welcomed from day one.
  • Partner with the P&C team to embed culture across the office.

Key Requirements

  • Proven experience supporting C-suite leaders and managing busy executive calendars.
  • A background in office or workplace operations, focusing on quality and efficiency.
  • Confidence using Google Workspace (Docs, Sheets, Slides, Calendar) to stay on top of tasks.
  • Strong communication skills and attention to detail.
  • The ability to manage multiple priorities with calmness, focus, and follow-through.
  • A genuine interest in building an inclusive, well-run, and welcoming workplace.

Why Join Us?

We thrive in a fast-paced, high-performance environment with a strong commitment to our people. Our team is a collaborative group of passionate professionals dedicated to making a real impact on people's lives every day.

  • Senior Office Coordinator

    7 hours ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $85,000

    Job TitleThe Office Manager & Executive Assistant will provide high-level support to senior leaders, ensuring the smooth day-to-day running of the office. The role involves managing operations, coordinating with vendors, and supporting functions.Key Responsibilities:Managing operations, supplies, facilities, and vendor relationshipsProviding executive...

  • Senior Office Coordinator

    5 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $110,000

    Job Overview:\The Office Administration Manager will oversee the day-to-day operations of a dynamic organisation. This involves implementing efficient processes and policies for effective office management, travel coordination, and safeguarding assets.\This is a key role that requires a highly organised individual with excellent problem-solving skills,...

  • Senior Operations Coordinator

    5 days ago

    Sydney, New South Wales, Australia beBeeoperations Full time $60,000 - $95,000

    About the RoleWe are seeking a highly skilled Operations Coordinator to provide comprehensive support to senior leaders and their teams.This is an exciting opportunity to join a dynamic team, working collaboratively to deliver strategic outcomes through effective stakeholder engagement and operational excellence.As our Operations Coordinator, you will...

  • Senior Office Coordinator

    1 day ago

    Sydney, New South Wales, Australia beBeeCoordinator Full time $80,000 - $120,000

    Job Title: Senior Office CoordinatorWe are seeking a highly organized and detail-oriented Senior Office Coordinator to join our team. The successful candidate will provide administrative support to our professionals, ensuring seamless day-to-day operations and contributing to the success of our organization.Job Description:The Senior Office Coordinator will...

  • Senior Care Coordinator

    1 day ago

    Sydney, New South Wales, Australia beBeeCare Coordinator Full time $112,396 - $116,038

    About This RoleThis position is an opportunity to work with clients who have complex health needs and provide care coordination within a dedicated multidisciplinary team.Assess and coordinate care for clients with complex health needs.Liaise with families and other services to facilitate drug and alcohol treatment.Provide clinical supervision, education...

  • Business Development Project Manager

    1 day ago

    Sydney, New South Wales, Australia beBeeBid Coordinator Full time $110,000 - $140,000

    Key Job ResponsibilitiesYou will play a pivotal role in how the company presents itself to market, delivering winning bids that reflect its values, expertise, and ambition. Key responsibilities include:Collaborate with senior leaders to plan and implement tailored bid strategies.Coordinate multiple bids simultaneously from start to finish, ensuring timely...

  • Senior Operations Coordinator

    2 days ago

    Sydney, New South Wales, Australia Australian Institute of Management Full time

    About The BusinessFor over 80 years, the Australian Institute of Management (AIM) has empowered individuals and organisations to thrive with industry-focused education solutions. AIM has developed over 100 short courses and Vocational Qualifications to help our students advance their skills and career, regardless of industry and experience. Today, AIM is the...

  • Senior Operations Coordinator

    2 days ago

    Sydney, New South Wales, Australia Australian Institute of Management Full time

    About The BusinessFor over 80 years, the Australian Institute of Management (AIM) has empowered individuals and organisations to thrive with industry-focused education solutions. AIM has developed over 100 short courses and Vocational Qualifications to help our students advance their skills and career, regardless of industry and experience. Today, AIM is the...

  • Senior Office Coordinator

    3 days ago

    Sydney, New South Wales, Australia beBeeOfficeSupport Full time $60,000 - $80,000

    Business Support ProfessionalWe are seeking a highly skilled and organized Business Support Professional to join our team. As a key member of our facilities team, you will provide exceptional support to senior leaders, ensuring seamless day-to-day operations.Responsibilities will include diary and travel coordination, visitor management, maintenance...

  • Senior Operations Coordinator

    5 days ago

    Sydney, New South Wales, Australia beBeeProject Full time $100,000 - $120,000

    Job Title: Senior Operations CoordinatorA challenging opportunity exists for a highly motivated and experienced senior operations professional to lead internal teams and contractors on multiple projects.