High Level Administrative Support Specialist

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $100,000 - $130,000

Administrative Support Role

The company is seeking an experienced Executive Assistant to provide high-level administrative support to the Commercial Director.

Job Description:

The successful candidate will be responsible for providing executive-level support and coordination, ensuring smooth and effective administration. This includes maintaining electronic diaries, supporting internal and external events, and arranging meetings.

Key Responsibilities:

  • Maintenance and management of electronic diaries
  • Support for internal and external events
  • Provide day-to-day executive-level support
  • Arrange and coordinate meetings
  • Prepare agendas, reports, minutes, and other documents
  • Manage all facets of local and international travel bookings
  • General administrative support including reports, presentations, document processing, expense and credit card reconciliations
  • Ad Hoc office tasks and projects
  • Compile various departmental reports

Required Skills and Qualifications:

  • Minimum 3 years' experience supporting the C-Suite
  • Intermediate skills in Microsoft Office Suite, including Microsoft Word, Excel & PowerPoint
  • Outstanding organisational & time management skills
  • High level of confidentiality, discretion, and professionalism
  • Ability to multitask, prioritise, and juggle responsibilities
  • High attention to detail
  • Highly articulate with exceptional verbal, written, and presentation skills
  • Confident working in a fast-paced, dynamic environment with varied workload
  • Good interpersonal skills, outgoing, friendly, and able to engage with a range of people
  • Highly motivated, self-sufficient, and reliable
  • Good communicator and negotiator
  • Ability to anticipate needs and take proactive action

Benefits:

  • Flexible hybrid workplace
  • Annual employee incentive schemes
  • Generous Reward and Recognition programs
  • Commitment to professional development with ongoing training and career development opportunities
  • Access to free Mental Health programs
  • Birthday, Anniversary, Paid Parental Leave, and Purchase Leave available
  • Convenient location with free onsite parking
  • Modern onsite gym
  • Employee discounts on full product range
  • Opportunity to participate in community welfare and charity initiatives
  • Novated Lease / Salary Sacrifice for electric vehicles available

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