Administrative Project Specialist

2 weeks ago

Brisbane, Queensland, Australia beBeeSupport Full time $63,719 - $83,368
Project Coordinator

We are seeking a skilled Project Coordinator to provide high-quality administrative and coordination support across our diverse portfolio of projects.

This includes grant-funded initiatives such as workforce implementation, system redevelopment, CRM functionality, and project management system implementation.

The role ensures that projects are delivered efficiently, systems are purposeful and well maintained, and both external and internal initiatives achieve their intended outcomes.


Key Responsibilities
  • Project Support: Provide administrative and coordination support across grant-funded and internal projects.
  • Secretariat Duties: Manage advisory and project groups, including agendas, minutes, membership, and action tracking.
  • Consultations & Events: Support the planning and delivery of workshops and consultations including logistics, registrations, and follow-up.
  • System Management: Maintain and improve organisational systems such as SharePoint, Salesforce CRM, and Monday.com.
  • Monitoring & Reporting: Develop dashboards, surveys, and reports to support evaluation, reporting obligations, and accountability.
  • Communications: Draft, proof, and format project documents, reports, and communications, and contribute content for newsletters, website, and social media.
  • Stakeholder Engagement: Liaise with project officers, advisors, and external stakeholders to ensure timely delivery of milestones and reporting.

About You

We are looking for a skilled and organised administrator with:

  • Experience in project administration and coordination, ideally in the not-for-profit sector.
  • Strong organisational and time management skills, with the ability to manage competing priorities.
  • Proficiency in Microsoft Office and experience with project management or CRM systems (e.g. Monday.com, Salesforce).
  • Strong verbal and written communication skills, with experience preparing agendas, minutes, and reports.
  • Ability to work collaboratively within a team and independently manage responsibilities.
  • An understanding of the community sector, or willingness to learn.

What We Offer
  • A role in a values-driven organisation making a real impact in the community.
  • A collaborative and supportive team culture.
  • Professional development opportunities.

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