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Administrative Support Specialist

2 months ago

Prospect, New South Wales, Australia Ipau Full time

About the Role

We are seeking a highly organized and efficient Administrative Support Specialist to provide administrative and secretarial support to Ipau and its Directors. The successful candidate will be responsible for managing schedules, arranging appointments, coordinating travel, assisting with accounts and payroll, and handling confidential information.

Key Responsibilities

  1. Manage and maintain the Director calendars, including scheduling appointments, meetings, and travel arrangements
  2. Screen and prioritize incoming correspondence, and respond on behalf of the Directors as appropriate
  3. Prepare and edit correspondence, reports, and presentations
  4. Conduct research and compile data for reports and presentations
  5. Manage and coordinate special projects as assigned by the Director
  6. Handle confidential information with discretion and maintain confidentiality at all times
  7. Act as a liaison between the Directors and internal/external stakeholders, including clients, vendors, and other executives
  8. Attend meetings and take minutes as required
  9. Manage expenses and prepare expense reports
  10. Perform other administrative duties as assigned

Requirements

  1. Proven experience as an Administrative Support Specialist or Executive Assistant will be highly regarded
  2. Excellent organizational and time management skills
  3. Strong communication and interpersonal skills
  4. Ability to work independently and prioritize tasks effectively
  5. Proficient in Microsoft Office Suite and other relevant software
  6. Ability to maintain confidentiality and handle sensitive information with discretion
  7. Strong attention to detail and accuracy