Strategic Business and Administrative Support Role

1 week ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $100,000 - $110,000

Business and Administrative Support Specialist

We are seeking an experienced Business and Administration professional to provide high-level support to senior leadership, ensuring the smooth operation of strategic functions focused on developing efficient strategies for regional passenger and freight networks.

The role involves managing a range of administrative tasks including inbox management, diary coordination, document preparation, meeting logistics, and internal communications. You will work closely with stakeholders across all levels, helping to drive efficient processes.

Main Responsibilities:

  • Provide high-level administrative support to the Executive Director, including calendar and inbox management.
  • Prepare and distribute documents, reports, and Board Papers with strong attention to detail.
  • Coordinate meetings and workshops, including agendas, minute-taking, and logistics.
  • Manage day-to-day administrative tasks such as procurement, travel arrangements, and internal communications.
  • Triage and respond to requests and issues within the Network Strategy & Planning Group.
  • Support the implementation of strategies aligned with business objectives, ensuring compliance with relevant standards and policies.

Requirements:

To be successful in this role, you will have experience working in administrative roles, supporting senior leadership. You will have strong organisational and time management skills, with the ability to prioritise tasks and meet tight deadlines.

You will also possess excellent communication and interpersonal skills, with the ability to build relationships and engage effectively across a broad stakeholder landscape.

A collaborative team player who supports others and contributes to a positive working environment, with a high level of accuracy and attention to detail in all aspects of work.

V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve.

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