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Administrative Assistant Director

2 weeks ago

Melbourne, Victoria, Australia AIM Defence Full time

A career-defining opportunity awaits at AIM Defence as a highly skilled and motivated Administrative Assistant Director to join our esteemed Executive Office.

About the Role

This pivotal position requires an exceptional individual to provide seamless support to our Chief of Staff, ensuring the smooth operation of day-to-day business activities.

The ideal candidate will possess outstanding organisational skills, impeccable communication abilities, and the capacity to thrive in a dynamic environment.

  • Key Responsibilities:
  • Support Chief of Staff to set and manage priorities, upcoming tasks, and commitments.
  • Manage calendars, arrange meetings, and coordinate travel logistics.
  • Review incoming communications and correspondence to prepare responses.
  • Organise executive meetings, including logistics, agenda preparation, document creation, and note-taking.
  • Coordinate corporate events and travel as needed.

What You'll Bring

  • Experience: 5+ years' experience in a similar role with senior executive team support.
  • Communication: Exceptional written and verbal communication skills.
  • Discretion & Professionalism: High level of confidentiality, integrity, and professionalism in handling sensitive information.
  • Organisational Skills: Excellent organisational and time management skills with the ability to work under pressure.