Coordinating Business Projects

1 week ago

Sydney, New South Wales, Australia beBeeCoordinator Full time $80,000 - $123,456
Project Coordinator Role

About the role, a key position has opened up to support various projects in our organization. This Project Coordinator will be working closely with the Data, Analytics & AI leadership team.

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The Project Coordinator will contribute to research, analysis, and coordination by managing project documentation, coordinating key meetings and events, and engaging with internal and external stakeholders to collate updates and capture issues that are arising.

  • Assisting with project planning, tracking progress, managing project documentation, coordinating project meetings and events, and communicating with stakeholders.
  • Providing general administrative support including organising and facilitating leadership and priority project meetings and events, including scheduling meetings, recording minutes and decisions and tracking actions.
  • Undertaking administrative tasks, including assisting in organising recruitment tasks and onboarding new team members, ordering resources e.g. equipment, track expenses and costs.
  • Proactively preparing emails, presentations, reports, and documentation.
  • Scheduling and coordinating internal and external meetings across timezones.
  • Handling sensitive information with discretion and maintaining confidentiality.
  • Communicating with stakeholders and keeping them informed of project progress.
  • Assist with creation/maintenance of project documentation in line with organizational project management methodology, maintain project information in organizational project tool and project reporting.
  • Liaise with program/project managers, other team members and vendors to determine progress of deliverables. Identify issues and escalate as necessary.
  • Support the financial administration of project/programs utilising ERP systems like SAP to raise POs, Goods Receipt, and extract reports.

Requirements:

  • Excellent time management, organisation, communication and interpersonal skills and ability to deliver results on deadlines.
  • Experience/exposure to Project Management terms like RAID, RACI and methodologies like Waterfall, Agile.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & Teams) and Atlassian Suite (JIRA and Confluence).
  • Experience with project management software and collaboration tools.
  • Ability to work independently and as part of a team.
  • Adaptability and the ability to handle a fast-paced environment with competing priorities.
  • Ability to think innovatively, solve problems, and adapt to a fast-paced environment.
  • Discretion and confidentiality.
  • Proficient in project scheduling and managing stakeholders of all levels of the team.

Benefits:

  • Our total remuneration is competitive.
  • We are flexible. Many of our teams have embraced hybrid work.
  • We value recognition. We have an internal recognition platform.
  • Career development and learning opportunities.
  • BabyCare Package- financial and flexible support for parents transitioning back to work.
  • Novated Lease options are available.
  • Invest in your future with the Employee Share Scheme.
  • Access to our Benefits & Recognition platform providing you access to retail discounts and cashbacks at over 500+ retailers in Australia.
  • Care for your Community. Spend one paid day a year volunteering with one of our foundation partners.

Working Environment:

  • Equal opportunity workplace.
  • Embracing diversity and inclusion.
  • Celebrating what makes you unique.
  • Welcoming applications from people of all ages, cultural backgrounds, and diverse sexualities and genders.
  • Highly encouraging Aboriginal and Torres Strait Islander peoples to apply for roles.

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