Retail Administration Specialist

4 days ago

Sydney, New South Wales, Australia beBeePropertyAdministrator Full time $55,000 - $73,000

About Our Client

Our client is a specialist independent property agency focused on the Australian Retail Property market. They pride themselves on aligning with their clients' objectives and providing expert services in management, leasing, acquisition, divestment, and asset repositioning in this sector.

The Opportunity

A rare opportunity has arisen for a full-time Property Administrator to join our team, based onsite at a Shopping Centre in south-west Sydney.

Key Responsibilities:
  • Distribute monthly tenant rental invoices in a timely manner.
  • Review and process rental charges, reviews, and increases.
  • Collect monies, including rent and outgoings.
  • Raise work orders for contractors upon instruction by the Facilities Manager and manage compliance.
  • Process and approve supplier invoices for payment by the Financial Controller.
  • Coordinate and collect monthly retailer sales turnover/annual audited sales certificates and provide commentary.
  • Collect tenant and contractor public liability insurance.
  • Provide general lease administration and support to the Centre Management team.
  • Prepare monthly reports with commentary on variances to budget.
  • Maintain tenant and landlord relationships, professionally representing Centre Management.
  • Handle enquiries from tenants, customers, internal teams, clients, and contractors.
  • Perform general office duties, including answering phone calls, managing front desk enquiries, and maintaining office supplies and tidiness.

Requirements:

  • 2 to 3 years of administrative experience within the property sector.
  • Financial exposure and experience in the retail shopping centre industry are highly beneficial.
  • Intermediate computer skills.
  • Strong attention to detail.
  • Financial acumen, including proficiency in Excel and the ability to reconcile tenant accounts.
  • Participation in forecasting and the annual budgeting process.
  • Effective organisational skills.
  • Strong communication and customer service skills, with problem-solving ability.
  • Internal and external relationship management skills.
  • A Real Estate License or Certificate of Registration would be highly regarded.
  • Experience with lease administration systems, preferably Cirrus8.
  • A motivated self-starter with the ability to take ownership and prioritise workload to meet deadlines.

We offer a dynamic work environment that values personal development and growth. If you are a motivated individual looking for a new challenge, please submit your resume for consideration.

  • Medical secretary/administration support

    1 day ago

    Sydney, New South Wales, Australia Specialist Practice Full time $60,000 - $80,000 per year

    We are a specialist surgical practice in Randwick seeking an experienced Medical Secretary/Administration professional to provide daily administrative and front of house support. This full-time roles requires a well-presented, friendly individual with the ability to manage a wide range of tasks with professionalism and discretion.Qualifications &...

  • Retail Property Administrator

    7 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $62,000 - $77,000

    About UsWe are a specialist independent property agency focused on the Australian Retail Property market.The OpportunityA rare opportunity has arisen for a full-time property administrator to join our team based onsite at a Shopping Centre in Sydney.Responsibilities:Distribute monthly tenant rental invoices and review and process rental charges, reviews, and...

  • Expert Retail Lease Administration Professional

    4 days ago

    Sydney, New South Wales, Australia beBeeRetail Full time $85,200 - $121,700

    Senior Lease Administration SpecialistOur organization is a leading property investment and funds management entity, overseeing a multi-billion-dollar national portfolio across various sectors.We are seeking an experienced and dynamic Senior Lease Administration Manager to lead and drive best-practice lease administration across a diverse national retail...

  • Senior Retail Lease Administrator

    1 week ago

    Sydney, New South Wales, Australia Capstone Full time

    2 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Direct message the job poster from Capstone RecruitmentRecruitment Specialist across Investment, Funds Management, Capital Markets and Direct PropertyOur client is a leading Australian property investment and funds management group, managing a...

  • Administrative Support Specialist

    4 days ago

    Sydney, New South Wales, Australia beBeeAdministration Full time $84,659 - $92,000

    Job Title: Administrative Support SpecialistThe role involves providing administrative assistance to the Finance and Operations team, ensuring seamless day-to-day operations.Main Responsibilities:Support payroll processing, accounts receivable, and accounts payable tasksCoordinate procurement activities, maintain operational registers, and assist with...

  • Retail Administrator

    3 days ago

    Sydney, New South Wales, Australia beBeeAdministrator Full time $40,000 - $110,000

    About the RoleWe are seeking a detail-oriented administrator to support our Retail Operations team.Job DescriptionManage data accuracy, cash reconciliation, and compliance processesKey ResponsibilitiesProcess inventory adjustments, transfers, and correctionsMaintain clean, reliable data in retail systems by identifying and resolving discrepanciesSupport...

  • Property Manager

    1 day ago

    Sydney, New South Wales, Australia Retail Projex Full time $80,000 - $120,000 per year

    Property ManagerWho we are:Retail Projex is a specialist independent property agency focusing on the Australian Retail Property market. We align ourselves with our clients' objectives and service the needs of those who have a desire for a high-level of expertise in management, leasing, acquisition, divestment, and re-positioning of assets in this...

  • Medical Receptionist

    1 day ago

    Sydney, New South Wales, Australia Specialist Services Full time $60,000 - $80,000 per year

    Your role will be to support our Specialist Physicians and Surgeons with second to none admin support. You will report to the Practice Manager.Duties & responsibilities:Running of busy clinicsChecking in patientsUpdating records, scanning and importing medical recordsBilling, debt chasing (including liaising with Medicare and Health Funds)Manage phone calls...

  • Highly Skilled Retail Lease Administration Specialist

    4 days ago

    Sydney, New South Wales, Australia beBeeRetail Full time $85,200 - $121,700

    Senior Lease Administrator RoleThis is an exciting opportunity for a highly skilled and experienced individual to lead the administration of lease agreements across a diverse national retail portfolio.The role involves leading the administration of lease agreements, managing leasing matters, collaborating with legal partners, fostering strong relationships,...

  • Medical Receptionist

    1 day ago

    Sydney, New South Wales, Australia Specialist Services Full time $60,000 - $100,000 per year

    Your role will be to support our Specialist Physicians and Surgeons with second to none admin support. You will report to the Practice Manager.Permanent Part Time Role: 4 days per week, Monday - Thursday, 55-60 Hours per fortnightDuties & responsibilities:Running of busy clinicsChecking in patientsUpdating records, scanning and importing medical...