Administrative Contract Manager

13 hours ago


Bendigo, Victoria, Australia Service Stream Full time

About Service Stream

Service Stream is a secure, long-standing, and progressive business offering a permanent, full-time position in a flexible workplace with work-from-home (WFH) available.
We offer an Employee Rewards Program and employee discounts across hundreds of businesses such as Woolsworth, Air BNB, The Iconic, JB HI-FI, Dan Murphys, Bupa Health Care, Specsavers, and many more.
The Administration Coordinator plays a key role in fulfilling the administrative requirements of the Contract. Responsibilities include coordinating Contract reporting obligations, updating associated Schedules and Clauses, coordinating response to Non-Compliance notices and general contract queries, tracking KPI performance, overseeing supplier and sub-contractor contracts (including setting up new contracts where necessary), managing Contract data quality and record keeping requirements,
and providing contract status updates and reports to stakeholders.

Key Responsibilities:

  • Coordinate Contract reporting obligations, monthly, quarterly, annual reports plus dealing with ad-hoc reporting requests as required by Contract Management.
  • Maintain Schedules requiring updates in the main Works Contract, including liaising with external works suppliers and sub-contractors to update information as required.
  • Coordinate responses to Non-Compliance notices or requests for information relating to the Contract.
  • Track KPI performance and report to management on associated trends and forecasts.
  • Coordinate and upkeep of the Contract Fleet management list and manage all fleet requests and requirements.
  • Review and draft contracts and agreements, and negotiate contract terms with vendors and clients' departures.
  • Ensure compliance with company policies and legal requirements.
  • Manage contract renewals and terminations and ensure contract closeout and completion.
  • Maintain accurate records and databases of contracts, PSO, Works Agreements, Consultancy Agreements, PSO, Master Services Agreement, Plant Hire Agreements, Master Supply Agreements.
  • Coordinate with other departments (e.g., legal, finance, procurement) as needed.
  • Ensure contract deliverables are met and milestones are achieved.
  • Identify and mitigate contract risks.
  • Support the delivery of Office Management systems and processes as required.


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